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Role Description

The PA Office of Attorney General (OAG) is looking for a people-oriented, customer-focused individual to join our dynamic Human Resources (HR) team in Harrisburg. The Human Resource Assistant serves as the support system for our entire HR section, providing assistance in recruitment, payroll, benefits, special projects, and general queries. This is an entry-level position reporting to the Director of Human Resources and Office Services.

• Performs confidential administrative functions in support of the work of the agency’s Human Resources Section.
• Provides direct logistical and administrative support to the office’s Labor Relations Counsel for matters such as:
  • Unemployment compensation hearings
  • Workers’ compensation claims
  • Equal Employment Opportunity Commission/PA Human Relations Commission charges
  • Grievance/labor arbitrations
  • Civil subpoenas and civil litigation
• Handles logistics for hearings by confirming availabilities, coordinating schedules, and calendaring meetings with witnesses or court reporters.
• Obtains documents from external sources as directed by the Labor Relations Counsel.
• Performs limited clerical tasks for the Labor Relations Counsel such as:
  • Verifying compliance with checklists for recurring tasks/activities
  • Preparing an initial draft of standard documents
  • Proofreading/editing final drafts of documents before filing or mailing
  • Scanning, uploading, and retaining administrative documents in accordance with the OAG’s retention parameters
  • Assisting with addressing the backlog/clean-up of historic labor relations files in both hard copy and electronic format
• Maintains filing systems throughout multiple subject areas in accordance with all record retention policies.
• Works directly with the Director of Human Resources and Office Services including working on special projects such as employee recognition and updating job descriptions.
• Prepares correspondence on behalf of HR staff as needed.
• Acts as the primary backup for answering the main telephone line for the section.
• Maintains a professional relationship with all departments, team members, and guests.
• Any other duties as assigned.

Qualifications

• Three years of clerical or other comparable experience OR any equivalent combination of experience, training, and education.

Requirements

• Demonstrates ability to handle confidential and time sensitive matters.
• Proficient written and oral communication skills.
• Proficient in Microsoft Office products (database experience a plus).
• Good organizational skills including time management.
• Ability to prioritize multiple projects and deadlines.

Benefits

• Full-time, Non-civil service, Non-union position.
• Salary Range: Pay Range 6 – Starting salary of $51,462.
• Telework: This position will report to the headquartered location a minimum of 2 days per week, with the opportunity to telework the remainder of the week based on business need.
• Work Hours: 8:30 – 5:00.