Description

We are looking for a highly skilled and detail-oriented individual to support companies of Blue Venture Holdings with full-time accounting, tax/regulatory and financial support.

The ideal candidate must have strong experience utilizing QuickBooks Online accounting software to maintain accurate financial records, manage accounts payable and receivable, reconcile bank statements, prepare financial reports, and assist with payroll and tax compliance. They will also need to proactively communicate with owners and support teams of Blue Venture Holding Companies.

We are looking for someone long-term, reliable, and detail-oriented to help lead our accounting and financial operations. If you have the skills and experience listed above, we’d love to hear from you!

Work & Payment Details  

• 20-Hours per Week ($30/hour)
• Part-Time Role (Eastern Time Zone hours, Monday-Friday)  
• Remote position  

Responsibilities: 

QuickBooks Management (Daily/Weekday)

• Maintain day-to-day bookkeeping in QuickBooks Online (QBO) for all entities
• Assist with QuickBooks integrations (bank feeds, payroll, Stripe, etc.)
• Maintain consistency in the chart of accounts and reporting across entities
• Ensure accurate coding of project-level expenses
• Balance and reconcile financial statements 

Tax Accounting & Support

• Track and prepare documentation for sales tax, payroll tax, and income tax filings
• Coordinate with CPA/tax preparer on quarterly and annual returns
• Track estimated tax payments to ensure timely compliance
• Maintain vendor W-9s and assist with 1099 preparation
• Stay current on federal and state tax regulations that impact each entity

Accounts Payable & Accounts Receivable (Daily/Weekday)

• Record and schedule vendor bills and payments
• Issue and track customer invoices across entities
• Follow up on overdue customer balances
• Maintain vendor files for compliance

Financial Reporting,  Budgeting and Audit Support (Weekly/Monthly/Quarterly/Annually)

• Generate reports (P&L, balance sheet, cash flow, and entity-specific reports)
• Support development of forecasting and budget tracking tools
• Identify financial trends, anomalies, or risks and report findings
• Support periodic audits of AP, AR, and expense records
• Prepare documentation for internal and external reviews
• Assist in tightening internal controls and ensuring reporting consistency

Payroll & Compliance 

• Hands-on payroll processing and reconciliation 
• Verify employee reimbursements and payroll journal entries
• Monitor payroll tax filings and compliance requirements

Blue Ventures General Support

• Maintain accurate and up-to-date records and reports across multiple entities
• Ensure reconciliation of all banking and credit accounts
• Optimize and maintain a chart of accounts, reporting structures, and vendor/customer setup
• Assist with implementing and maintaining accounting policies and procedures
• Manage document retention and compliance for financial records

Requirements

• 3-5 Years Accounting Experience
• QuickBooks Online (QBO) for multiple entities 
• Tax preparation (sales tax, payroll tax, income tax, 1099s)
• Experience with spreadsheet  applications for reporting and analysis (Microsoft Excel/Google Sheets) for reporting and analysis
• Understanding of payment processors (Stripe, Square, PayPal, etc)
• Google Workspace (Docs, Drive, Calendar, Meet, Gmail)

Work & Payment Details  

• 20-Hours per Week ($30/hour)
• Part-Time Role (Eastern Time Zone hours, Monday-Friday)  
• Remote position  

Successful Profile 

• Strong attention to detail and accuracy in financial data
• Proactive communicator with ability to explain financial insights clearly
• Ability to manage priorities across multiple entities
• Comfortable collaborating with leadership, CFO, and operations staff
• Self-starter with ability to work independently in a part-time/remote environment
• Proven execution capabilities in finance tasks and working with outside accounting and legal firms

We are looking for someone long-term, reliable, and detail-oriented to help lead our accounting and financial operations. If you have the skills and experience listed above, we’d love to hear from you!

Kalos is an Equal Opportunity Employer. We are committed to providing fair and equal employment opportunities to all qualified individuals regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

We value diversity and inclusion across our teams and encourage individuals with disabilities to apply. If you require a reasonable accommodation during the application or interview process, please contact our HR team at HR@kalosflorida.com.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.