• Reconcile company and employee credit card transactions and ensure accurate tracking of budgets • Perform monthly bank account reconciliations and investigate discrepancies • Maintain and continuously validate the accuracy of financial records across internal accounting systems • Assist with periodic internal financial audits in coordination with the CEO • Monitor financial workflows and identify discrepancies, inefficiencies, or process improvements • Prepare and issue client invoices for Conference Management, Operations Management, and Digital Solutions services • Monitor incoming payments and ensure accurate tracking of accounts receivable • Respond to client billing inquiries and coordinate with internal stakeholders to resolve discrepancies • Monitor outstanding invoices, proactively follow up on payment status, and support timely collection of receivables • Maintain clear documentation of billing workflows and client financial records • Coordinate employee expense reimbursement cycles, communicate timelines, and ensure compliance with internal policies • Review and validate submitted expense reports for completeness and accuracy • Recommend improvements to expense management processes and documentation • Process vendor payments and other financial disbursements via check, credit card, or electronic transfer • Maintain accurate documentation and tracking of payment requests, ensuring transparency and audit readiness • Collaborate with internal business units to ensure financial data and billing processes align with client contracts and operational workflows • Support audit review of final conference budgets prior to financial close • Support the preparation of client financial reports when requested • Serve as a financial administrative liaison for clients regarding accounts payable and receivable matters • Other duties as assigned.