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Role Description

US Job Finders is seeking a highly organized and detail-oriented Administrative Assistant with QuickBooks experience to support a busy restoration services company based in California. This role combines administrative coordination, customer communication, and accounting support, making it ideal for someone who is comfortable managing multiple responsibilities while maintaining strong attention to detail.

The ideal candidate will assist with QuickBooks data entry, accounts payable support, customer communication, CRM updates, and general office administration. This role is critical in keeping internal operations organized and ensuring financial and administrative tasks are handled accurately and on time.

Experience supporting a service-based, construction, or restoration company is a strong advantage.

Qualifications

• 3+ years of experience in administrative support roles
• Hands-on experience with QuickBooks
• Strong data entry accuracy and organizational skills
• Experience working with CRM systems and spreadsheets
• Excellent written and verbal English communication skills
• Strong time management and ability to handle multiple tasks
• Ability to work independently in a remote environment

Requirements

• Experience working with construction, restoration, or service-based companies
• Basic understanding of accounts payable processes
• Spanish language skills
• Reliable computer/laptop
• High-speed internet connection with backup internet if possible
• Headset for calls and meetings
• Ability to use secure company systems and communication platforms

Benefits

• Competitive compensation based on experience
• Fully remote work environment
• Long-term opportunity with a growing service-based company
• Clear responsibilities and structured workflows