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Role Description

A well-established and growing estate planning law firm is seeking an experienced Deed Specialist with strong knowledge of real estate transactions and title insurance. This role is ideal for someone who has extensive experience preparing and recording deeds across multiple counties and understands the complexities of recording requirements, transfer documentation, and compliance standards. The ideal candidate has hands-on experience handling deeds in multiple jurisdictions—preferably across all 50 states—or at minimum has deep familiarity with New York and New Jersey recording processes. You must be confident preparing, reviewing, and recording deeds accurately and efficiently while navigating county-specific regulations.

• Prepare, review, and process various types of deeds including warranty deeds, quitclaim deeds, executor deeds, trustee deeds, and related transfer documents.
• Coordinate the recording of deeds across multiple counties and states, ensuring compliance with jurisdiction-specific requirements.
• Research and verify county recording requirements, fees, formatting rules, and submission procedures.
• Prepare and review transfer documents such as transfer tax forms, affidavits of consideration, and related filings.
• Work closely with attorneys, paralegals, and title companies to ensure accuracy and timely completion of transactions.
• Review title reports and ensure deed preparation aligns with title requirements and ownership structure.
• Track and confirm successful recording of documents and resolve any recording rejections or deficiencies.
• Maintain organized records of all filings, confirmations, and supporting documentation.
• Monitor deadlines and ensure all documents are submitted and recorded in a timely manner.
• Assist with multi-state filings and ensure compliance with state and county recording regulations.
• Stay current on changes to recording laws, transfer taxes, and real estate filing requirements.

Qualifications

• 3+ years of experience preparing and recording deeds in a legal, title, or real estate environment.
• Strong knowledge of title insurance practices and real estate documentation.
• Proven experience recording deeds across multiple counties and jurisdictions.
• Deep familiarity with New York recording procedures; knowledge of New Jersey processes strongly preferred.
• Experience handling multi-state deed preparation is a strong plus.
• Ability to interpret title reports and ensure documents meet title requirements.
• Excellent attention to detail and high level of accuracy in document preparation.
• Strong organizational and time management skills with the ability to manage multiple filings simultaneously.
• Proficiency with legal document preparation and recording systems.
• Strong communication skills and ability to collaborate with attorneys, title companies, and county offices.

Benefits

• Competitive salary ($75k-90K depending on experience)
• Opportunity to work with an established and growing estate planning practice
• Collaborative legal team environment
• Long-term growth opportunity within the firm