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Role Description

KITSCH is currently looking for a highly organized, proactive, and reliable Supply Chain / QC Manager Executive Assistant to support our Supply Chain and Quality leadership. This role will provide direct executive and administrative support to the Supply Chain Manager, ensuring visibility, structure, and follow-through across timelines, deliverables, and communications. You will work closely with both internal and external stakeholders, acting as a key organizational partner to help keep operations running smoothly and efficiently. The ideal candidate thrives in fast-paced environments, has exceptional communication skills, and takes full ownership of details, follow-ups, and execution.

• Create, update, and manage documents, trackers, and spreadsheets to support Supply Chain and Quality initiatives.
• Manage the Supply Chain Manager’s calendar, schedules, and meeting coordination.
• Track timelines, action items, and deliverables, ensuring follow-up and visibility on open items.
• Support meetings by documenting agreements, action items, and next steps, and sending follow-up communications as needed.
• Serve as a point of contact with internal teams and external partners, ensuring timely and professional communication.
• Provide general administrative and executive support to the Supply Chain Manager as required.
• Assist in organizing information related to supply chain and quality projects to support decision-making.
• Maintain discretion and confidentiality when handling sensitive information.
• Proactively identify gaps, risks, or delays and flag them promptly to the manager.

Qualifications

• Bachelor’s Degree in Logistics, Supply Chain, Business Administration, or a related field (Preferred).
• Equivalent experience as an Executive Assistant will also be considered.
• 3+ years of experience as an Executive Assistant, preferably supporting senior leadership.
• Experience working in remote or distributed teams strongly preferred.
• Exposure to Supply Chain or Quality functions is a plus.

Requirements

• Exceptional organizational and time-management skills with strong attention to detail.
• Excellent written and verbal communication skills.
• Strong ability to track multiple topics and ensure timely follow-up.
• Proficiency with Microsoft Office (Excel, Word, PowerPoint) and Google Suite (Sheets, Docs, Calendar).
• Preferred: Familiarity with supply chain and quality terminology.

Soft Skills

• Extremely responsible, reliable, and discreet.
• Proactive with a strong go-get-it attitude.
• Self-driven, goal-oriented, and comfortable working with urgency.
• Strong interpersonal skills and ability to interact professionally with all levels of the organization.
• Able to stay on top of multiple issues simultaneously in a demanding environment.

Languages

• Bilingual Spanish–English required (written and spoken C1/C2).

Benefits

• Type of Contract: Full-Time
• Modality: Remote
• A dynamic team
• An open mind for new ideas
• Growth… growth and some more growth!