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Role Description

The Lease Administrator is responsible for managing lease agreements and ensuring accurate documentation and communication with landlords and internal departments.

• Lease analysis and interpretation, especially surrounding maintenance responsibilities, CAM definitions and caps, rent increases, audit rights, etc.
• Review rent statements and common area expenses, verifying for accuracy and balancing statements.
• Scan, abstract and bookmark new leases in preparation for upload into lease administration software.
• Accurately input and update major lease points and key lease dates in lease administration software.
• Maintain lease administration software at all times for accuracy and changing priorities.
• Create and maintain both electronic files and hard copy folders for leases and other critical documents.
• File all necessary documents regularly and timely.
• Coordinate real estate document execution process, including document execution and tracking through counter-execution and return.
• Maintain invoice files, and work with Accounting Department extensively to ensure timely payment.
• Accurately track payments for construction, construction management, architectural services and legal invoices, and provide regular reports.
• Accurately maintain and track rent roll for portfolio exceeding 300 locations.
• Interact with landlords verbally and through correspondence on a regular basis to discuss rent, charges, notices, payment methods, discrepancies and reconciliations.
• Train, guide and support other Lease Administrator staff to enable accuracy, efficiency and success of entire department.
• Request, maintain and upload Business Licenses, Certificates of Occupancy, and other permits.
• Prepare check requests for certain invoices.
• Assist with other tasks as they arise, related to new offices, real estate committees, facilities, etc.

Qualifications

• Proficient with business computer programs, with solid skills and experience in:
• Microsoft Word
• Microsoft Excel
• Adobe Acrobat Professional
• Database software or leasing software
• Internet browsers and search engines
• Excellent organizational skills.
• Strong detail orientation.
• Excellent written and verbal communication skills.
• Self-starting.
• Prioritization ability.
• Strong follow through.

Requirements

• Familiarity with General Office Equipment
• Familiarity with JD Edwards and related accounting software
• Successful interaction with municipal government and other bureaucratic agencies
• Notary public
• Experience with company intranets
• Typing and efficient 10-key data entry