Role Description

We are seeking a skilled and detail-oriented Payroll Specialist to support end-to-end payroll operations across the U.S. and Canada, with a focus on accuracy, compliance, and process improvement. This role will play a key part in our payroll transformation efforts as we enhance and scale our payroll infrastructure to align with best practices. If you’re proactive, organized, and passionate about driving operational excellence, we’d love to hear from you.

Key Responsibilities

• Payroll Processing:
  • Administer full-cycle, multi-jurisdictional payrolls in the U.S. and Canada using ADP Workforce Now.
  • Ensure timely and accurate processing of regular and off-cycle payrolls, including bonuses, retroactive pay, and terminations.
  • Review and reconcile payroll data with HR, benefits, and finance inputs.
• Compliance & Controls:
  • Ensure payroll is processed in compliance with federal, state/provincial, and local laws.
  • Maintain and update standard operating procedures (SOPs) for all payroll-related processes.
  • Support internal and external audits by providing payroll data and documentation.
• Systems & Time Tracking:
  • Maintain accurate payroll system configurations and support continuous data quality improvements.
  • Collaborate with internal stakeholders on system clean-up and process optimization initiatives in ADP.
  • UKG time management experience is a plus, particularly for timecard validation and integration.
• Cross-Functional Collaboration:
  • Work closely with HR, Finance, Operations, and IT to ensure data accuracy and process alignment.
  • Act as a subject matter expert for payroll questions and escalations.
  • Communicate payroll timelines, changes, and deliverables clearly to internal teams.
• Continuous Improvement:
  • Identify and implement scalable, efficient payroll practices.
  • Contribute to ongoing system and process upgrades to support business growth and operational excellence.

Qualifications

• Bachelor’s degree in Accounting, Finance, Human Resources, or related field (or equivalent experience).
• 3–5+ years of payroll experience, including multi-state U.S. and Canadian payroll.
• Hands-on experience with ADP Workforce Now – required.
• Familiarity with UKG time management – a plus.
• Strong knowledge of payroll compliance, tax regulations, wage laws, and reporting requirements.
• Experience developing or maintaining SOPs and internal controls.
• Excellent verbal and written communication skills; comfortable in a remote, collaborative work environment.
• Proven ability to handle sensitive/confidential information with discretion and professionalism.
• Strong analytical skills and attention to detail; able to identify discrepancies and solve problems quickly.
• Experience working in a high-volume, fast-growing company is highly desirable.

Preferred Qualifications

• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
• Experience supporting global or M&A-related payroll transitions.
• Familiarity with general ledger interfaces, payroll journal entries, and financial reconciliations.
• Working knowledge of HRIS/payroll integrations and process mapping.

Benefits

• 8 company-paid holidays, 2 floating holidays, and PTO.
• Comprehensive Benefits Package including Medical, Dental, and Vision that you can enroll in starting on Day 1.
• Employee Assistance Program available to all employees.
• Employer-supported 401(K) with immediate 100% vesting, plus a 3% employer match and a 50% match on the next 2%.
• Access to HSA, mental health resources, and gym discounts.
• Discounted group programs, such as legal services, home & auto insurance, pet insurance, and ID theft protection.