THE ROLE

The Senior Producer at ADVOC8 is a seasoned production leader who drives mid- to large-scale experiential projects from kickoff through onsite execution. They are a trusted partner to clients, a steady operational anchor for internal teams, and a proactive problem-solver who keeps complex programs moving with clarity, calm, and precision.

The Senior Producer collaborates closely with Creative, Strategy, and Client Engagement to bring ideas to life-ensuring every concept is executable, on budget, and aligned to client goals. They also mentor junior production staff, model best-in-class processes, and help strengthen the operational backbone of the Production discipline.

This role is ideal for a veteran producer ready to take ownership of projects and/or major workstreams in driving excellence across the department.

Must be available to travel for onsite work May 4th-8th and June 18th-21st, with the possibility of additional trips if or as needed.

WHO WE ARE

At ADVOC8, we create experiences that build trust, shift minds and win hearts. Our special sauce? Chemistry, collaboration and an endless supply of curiosity. We're a team of strategic thinkers, creative problem-solvers, thoughtful storytellers and logistical magicians expertly bringing ideas to life from strategy and creative through to production and execution. We work with brands, nonprofits and associations to create experiences that make an impact. And we do this all in a flexible 'work from anywhere' environment where we celebrate differences and encourage each of our 'advocates' to bring their unique perspectives to the table each and every day.

RESPONSIBILITIES

Project Leadership

• Lead producers, coordinators, and production managers across medium-to-large-scale projects or individual workstreams.
• Keep all assigned workstreams on schedule and on budget, flagging risks early and proposing solutions proactively.
• Ensure core project management processes are in place and followed:
• Client and internal team kickoff meetings
• Weekly internal tacticals
• Weekly client tacticals (co-led with Client Services)
• Internal and external debrief meetings
• Client recaps
• Maintain and organize all required project documentation, including:
• Workback timelines
• Staffing plans
• Production schedules
• Budget matrices (internal and external as needed)
• Production decks
• Creative decks
• Meeting agendas & notes
• Contracts & deal memos
• Inventory trackers
• Asset lists
• Recap decks
• Build and manage project budgets, revenue estimates, and reconciliation.
• Build and maintain strong relationships with vendors; ensure seamless operational integration and adherence to ADVOC8 standards.
• Review and negotiate vendor/contractor pricing, scopes, and deal memos.
• Oversee project-level AP/AR processes, partnering with internal operations teams.
• Lead site visits, walkthroughs, technical checks, and stakeholder reviews.
• Serve as the onsite production leader, ensuring smooth execution, safety, quality control, and professional representation of ADVOC8.
• Ensure proper project close-out and documentation of learnings.

Client Partnership & Project Communication

• Serve as the production-facing client lead, partnering closely with Client Services to ensure all communication is aligned, consistent, and rooted in shared expectations.
• Lead client discussions related to production execution, timelines, budgets, deliverables, workflows, and technical/project specifics - while Client Services maintains overall relationship ownership.
• Support Client Services in ensuring adherence to contract terms, billing guidelines, and deposit requirements.
• Identify opportunities for expanded agency involvement and share them with Client Services for follow-up and evaluation.
• Participate in client meetings, presentations, reviews, and work sessions as the subject-matter expert for production.

Creative Collaboration

• Facilitate partnership between Creative and Client Engagement to ensure production, creative, and strategic thinking stay aligned throughout the project lifecycle
• Support ideation and development of creative concepts, offering production-informed insight.
• Review concepts before internal and client-facing reviews to ensure feasibility and budget alignment.
• Partner with Creative to guide and manage creative review cycles, internal and external.

Team Leadership

• Manage and mentor producers and coordinators on your project teams, delegate tasks and/or workstreams, provide ongoing coaching and oversight.
• Lead full team onsite for live projects.

 

SKILLS & QUALIFICATIONS

Experience & Leadership

• 5–8+ years of experience in experiential production, live events, or related fields.
• Proven success leading medium-to-large experiential activations and complex workstreams. Applicants without significant experience in experiential will not be considered.
• Demonstrated ability to mentor, coach, and support the growth of producers and coordinators.
• Strong communication skills with the confidence to lead internal teams and represent production to clients.
• Excellent organizational and decision-making skills, with the ability to prioritize under pressure.
• Experience partnering effectively with Creative Leads, Client Leads, and cross-functional collaborators.

Technical & Production Skills

• Deep experience in large-scale fabrication, technical production, vendor management, and onsite execution.
• Experience in conferences, summits and trade shows.
• Strong budget development and management skills across multi-workstream programs.
• Required proficiency with Google Suite (Docs, Sheets, Slides, Drive) and project management tools.
• Comfortable reviewing and negotiating vendor contracts, scopes, and pricing.
• Successful track record delivering complex B2B and brand reputation work (as opposed to CPG/Retail).
• Ability to navigate production feasibility, creative alignment, and logistical planning with equal strength.
• Willingness and ability to travel and serve as onsite production lead for events.

Team & Culture

• Collaborative, solutions-first mindset that reinforces a positive team environment.
• Thrives in a fast-moving, entrepreneurial setting with ambiguity and evolving client needs.

• Aligned with and committed to ADVOC8's core values; represents them in daily work
• Better Together - Collaborative soul who's open to new ideas, sharing successes and being part of a team
• Level Up - High standards, never settling for the status quo or what we did last time
• Hustle Smarter - Entrepreneurial, roll-up-your-sleeves spirit, tempered by the courage to identify smarter ways of doing things
• Celebrate Differences - Highly empathetic personality who values individual perspectives
• Outcome Over Income - Extensive experience and demonstrated success in client relationship management
• Protect the Respect - Navigates conflict with an emphasis on transparency and diplomacy
• Engineer Exceptional Value - Inspired by outside-the-box thinking that yields outstanding ROI for our clients and projects
• Embrace Change - Recognize situations that require flexibility and craft creative solutions on the fly
• Ability to travel 30-40% of the year

 

COMPENSATION

This is a contract position structured around a defined scope of work and monthly retainer. The engagement is expected to require approximately 20 hours per week plus two heavier onsite weeks (May 4th-8th and June 18th-21st), for a monthly retainer of $7,500-8,000. The monthly retainer includes up to ~240 hours over three months.

• Contracted scope includes but is not limited to:
• Ongoing production oversight
• Vendor coordination
• Budget management
• Project team management
• Creative + logistics planning
• Full event execution
• Onsite event days
• Travel days

 

We have transitioned from a once Washington D.C.-based agency to being Washington, D.C.-born. This position is not location-based, though travel will be required for project work. Candidates must be legally authorized to work in the U.S.; at this time, we are not able to provide sponsorship.

At ADVOC8, building an inclusive team that celebrates our differences is integral to our success. We strongly encourage people from underrepresented groups to apply even if you don't meet all qualifications.

ADVOC8 is an Equal Opportunity Employer, committed to achieving a diverse workforce, and prohibits discrimination and harassment: ADVOC8 is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at ADVOC8 are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, age, national origin, ancestry, disability, neurodivergence, marital status, gender, sexual orientation, gender identity, gender expression, pregnancy, exercising the right to family care and medical leave, veteran status or any other status protected under federal, state or local law. ADVOC8 will not tolerate discrimination or harassment based on any of these characteristics.