Role Description

We are seeking a results-oriented, detail-driven Marketing & Digital Asset Coordinator who will serve as a bridge between marketing operations and digital asset management. This role will be responsible for maintaining, organizing, and optimizing the firm’s digital assets (images, documents, resumes, project profiles, etc.) with proper metadata and organization, while also supporting marketing campaigns, collateral production, and database segmentation. The ideal candidate is comfortable with both creative/marketing workflows, as well as structured, taxonomy-driven asset management.

General Duties

• Oversee the uploading, tagging, categorization, and organization of all digital assets (project images, project profiles, photo shoot imagery, etc.) in the firm’s DAM system.
• Quality Control & Format Compliance: Review assets to confirm they meet visual, technical, and brand standards.
• Create and maintain metadata standards, controlled vocabularies, taxonomy, naming conventions, and folder structures to provide consistency, findability, and scalability.
• Audit and clean existing assets: remove duplicates, correct metadata errors/missing tags, apply consistent standards.
• Develop workflows and documentation/guidelines for asset submission, review, approval, and archiving.
• Track metrics around asset usage, search behavior, retrieval times, unused assets, etc., and suggest improvements.
• Work across regional offices to provide support by uploading projects to the website.
• Create and update project sheets, resumes, brochures, and one-pagers.
• Ensure branding consistency: maintain style guides, templates, logos; make sure all marketing/proposal materials adhere to our brand standards.

Qualifications

• Bachelor's degree in marketing, data management, communications, or a related field.
• 1-2 years of experience, ideally in A/E/C marketing.
• Strong attention to detail.
• Proficiency in Adobe InDesign and Microsoft Office Suite.
• Proficiency in copy editing and proofreading.

Requirements

• Experience with CRM (Deltek Vantagepoint preferred) and digital asset management programs.
• Familiar with project management programs.
• Excellent verbal, written, and interpersonal communication skills.
• Excellent project management and organization skills.
• Able to work well under deadline pressure and balance multiple priorities successfully.

Benefits

• Medical, dental, and vision insurance.
• 401(k) with company match.
• Paid time off and company holidays.
• Wellness programs and employee assistance resources.
• Professional development support.

Company Description

Founded in 1975, Salas O'Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow's requirements are today's opportunities, and we are here to design lasting solutions for pressing challenges.

We work across a variety of industries, providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types, as well as structural and building sciences, infrastructure asset management, advanced robotics, and more.

Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day.