Title: Production Controller, YUP

Location: Temple St, 302

 

Full time - Hybrid

Job Description:

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community- eligible for opportunities through the New Haven Hiring Initiative or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

 

 

Overview

Managesthe production ofone-thirdof Yale University Press’s new trade and academic titles(45-50 books annually) on time and on budget. The Production Controller acts as lead production contact on assigned projectsfrom edited manuscript through bound books,ebooks,and electronic archiving.Arranges for and purchases composition, printing, and binding services from outside vendors on assigned titles.

 

Purchases composition and printing services on assigned titles. Prepares plant and unit cost estimates based on design specifications for approval by Production Manager. Selects typesetters and book andcomponentprinters fromlistof preferred vendors, considering their capabilities and using agreed scales orsolicitingbids. Issuespurchaseorders for composition, printing, and binding, using the Press’s Title Management software.

 

Acts as lead production contact on assigned titles with outside vendors. Sends files to typesetters and manufacturers,maintainsclose contact on job progress, and monitors vendor performance for quality, costs, and schedule. Archives final application files and PDF files. Ensures final files are inan appropriate formatfor conversion toebooks. Tracks shipments of goods into the warehouse, using the warehouse’s inventory database system to enter purchase orders and verifyreceipt. Approves andprocessesinvoices.

 

Establishesand maintains schedules. As lead in-house production contact on assigned projects, sets schedules to achieve desired dates for delivery of finished books. Maintains schedules in the Press’s Title Management Module (TMM) for delivery of files to typesetters and printers, and delivery of bound books. Coordinates the flow of text and art files and proof through Acquisitions, Manuscript Editorial, and Design departments. Communicates with in-house staff and vendors to resolve problems, and provides regular information on job progress to editors, designers, and management by updating TMM.

Required Skills and Abilities

1. Working knowledge of Microsoft Office Suite and Adobe Acrobat Pro.

2. Excellent file management skills.

3. Excellent time management skills, including the ability toprioritize effectivelyand manage multiple projects and deadlines simultaneously.

4. Scrupulous attention to detail under deadline pressure.

5. Good mathematical skills.

Preferred Skills and Abilities

1. Demonstrated knowledge of offset and digital book printing and typesetting.

2. Working knowledge of inventory and database systems, and archiving software.

3. Familiarity with publishing prepress applications and formats (Adobe Creative Suite, HTML or XML,ePub).

 

Principal Responsibilities

 

1. Provides high level administrative support for project team. Establishes, selects, implements, and coordinates administrative procedures and systems. 2. Serves as principal source of information to project team and impacted students, staff, and faculty on project activities. 3. Works with a variety of project management and spreadsheet software to maintain project timeline and track resource allocation, performance metrics and other project related information. 4. Communicates with project team as necessary to monitor and ensure timely completion of deliverables. 5. Monitors expenditures and reconciles financial statements to ensure compliance with budgetary parameters and guidelines. 6. Composes substantive correspondence and written material. Assists with communication of project status and other information as necessary. 7. Determines logistical needs for meetings, including developing and assembling meeting materials, arranging rooms, catering and transportation as necessary. 8. Oversees, instructs, and coordinates activities of support staff. 9. May perform other duties as assigned.

 

Required Education and Experience

Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education.

 

Job Posting Date

03/13/2026

 

Job Category

Administrative Support

 

Bargaining Unit

L34

 

Compensation Grade

Labor Grade D

 

Compensation Grade Profile

 

Hourly Range

$31.83

 

Time Type

Full time

 

Duration Type

Staff

 

Work Model

Hybrid

 

Background Check Requirements

 

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks basedon the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

 

Health Requirements

 

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

 

 

Posting Disclaimer

 

The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties throughtheir hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

 

Note

 

Yale University is a tobacco-free campus.