Title: CalAIM Health Data Manager

Location: County of Santa Barbara - CA

Salary

$143,752.96 - $183,466.40 Annually

Job Type

Full-time, Remote

Job Number

26-8085-01 (O/CHD)

Description

SALARY: $143,752.96 - $183,466.40

The County of Santa Barbar's County Health Department is accepting applications to fill one full-time CalAIM Health Data Manager vacancy. This role can be home-based from any location within the County of Santa Barbara and is open to a hybrid work schedule. Regular, in-person participation in meetings and other assignments at County sites including County Health Care Centers and other locations is required. The job classification for this position is a Data Analytics Manager. This position is "At-will" and exempt from Civil Service provisions.

THE DEPARTMENT: County Health Department: Our mission is to improve the health of our communities by preventing disease, promoting wellness and ensuring access to needed health care, and our vision is healthier communities through leadership, partnership and science. With a staff of 500+ and a budget of approximately $83 million, County Health serves a population of about 420,000 residents in Santa Barbara County.

Benefits Overview:

• Vacation: 12 to 25 days per year depending on length of public employment
• Holidays: 12 days per year
• Sick Leave: 12 days sick leave per year. Unlimited accumulation, one year of which can be converted to service credit upon retirement.
• Health Plan: Choice of medical and dental plans (with vision care). County contributes toward the employee's premium.
• On-Site Employee Health Clinic in Santa Barbara and Santa Maria: Provides ongoing and episodic services to eligible employees and their eligible dependents over age of 5.
• Life Insurance: $20,000 Term Life Insurance.
• Retirement: The County offers a Defined Benefit Plan and eligibility to participate in 457(b) Deferred Compensation Plan. The County contributes 0.24% of base salary to a 401(a) Deferred Compensation Plan.

For more information on benefits, please click here.

In addition, applicants from other public sector employers may qualify for retirement reciprocity and time and service credit towards an advanced vacation accrual rate.

Note: The County may provide reimbursement for reasonable relocation expenses, and at the discretion of the CEO, can provide cash incentives and/or time off advanced accruals in the interest of attracting the best talent to the organization.

THE POSITION:

Under direction, oversees and manages large-scale analytics, reporting, and operational data projects within the organization; leads teams to design and develop data reports, infrastructure, and tools; analyzes information to improve and optimize business decisions and performance across the department and/or organization; and performs other duties as assigned.

CalAIM (California Advancing and Innovating Medi-Cal) data management is characterized by the need to integrate, standardize, and exchange vast amounts of disparate information across physical health, behavioral health, and social service sectors. This initiative involves creating a "whole person" view of beneficiaries, necessitating data sharing between county agencies, the local managed care plan (CenCal Health), and community-based organizations (CBOs).

Key elements of CalAIM data management include:

• Diverse Data Sources and Types: Data includes clinical information, claims, social determinants of health (SDOH), housing, and justice-involved records. This requires blending traditional medical data with non-clinical social data.

• Complex Regulatory Environment: Data management and sharing must comply with a mix of federal and state privacy laws, including HIPAA and more restrictive substance use disorder (SUD) confidentiality rules.

• Operational and Technical Challenges: Local providers and CBOs often lack the technical infrastructure and operational support to share data in real-time. This includes challenges in standardizing documentation and integrating disparate systems.

• Data Standardization and Exchange: CalAIM is optimized through the standardization of data elements, file formats, and transmission frequencies to enable effective sharing.

• Need for Actionable Intelligence: Data must be transformed into actionable insights through dashboards and reporting, rather than just being collected for compliance.

• The goal is to shift from fragmented, disconnected data and information to a coordinated, "whole person" approach to care.

DISTINGUISHING CHARACTERISTICS

This is a management level position that supports the work of various departments, inter-department, and inter-agency partners through data analytics, reporting, and measuring performance and effectiveness. This position differs from the Senior Epidemiologist in that the latter is a technical expert that focuses on epidemiologic issues in areas of public health, mental health, and substance use

SUPERVISION RECEIVED AND EXERCISED

Typically reports to The Health Department's Deputy Director of Operations. May oversee the work of a team (two or more individuals) and exercise direct supervision over assigned staff.

The Ideal Candidate will possess:

• Master's Degree in Computer Science, Statistics, Data Management, Informatics or closely related field;
• 5 years of experience in Health Informatics or a related field, which includes experience in data management, analysis and health information systems;
• Experience working in the public sector, specifically in public health agencies;
• Knowledge of health care, public health informatics concepts, project management, and efficient use of health information technology including experience with health information, terminology and security regulations, HIPAA, Medicare/MediCal, CMS and clinic outcomes or classification coding tools CPT codes, ICD-10;
• Demonstrated verbal and written communication skills to write and present information in multiple formats for multiple audiences, including organizing data, findings and conclusions into clear and concise reports, presentations, infographics, etc. for both general and technical audiences;
• Solid understanding of relational database design and data warehouse concepts;
• Experience with statistical software, such as SAS or SPSS preferred;
• Proven leadership and supervisory experience and ability to manage multiple projects, meet deadlines, and work in a team environment;
• Must be detail oriented, well organized and have an analytical approach to problem solving;

Examples of Duties

These examples are not intended to reflect all duties performed within the job, and not all duties listed are necessarily performed by each individual.

• Oversee the development of billing and reporting of CalAIM Justice Involved services delivered in justice locations and in the field.
• Assist the County in meeting CalAlM objective for Justice Involved agencies,
• Manage the interface between the Sheriff's Jail Management System (JMS), Behavioral Wellness' EMR (SmartCare), County Health's EMR (OCHIN/EPIC) and the EMR for WellPath (contracted health provider for Sheriff and Probation).
• Develop documents such as project charters, risk assessments, project timelines, and other reports to establish and track objectives, exclusions, project sponsors, project core team, communication plans, decision tracking documents, project risks, project timelines, project budgets and other project requirements.
• Develop technical specification documents detailing systems, interfaces, data elements (data dictionary) through engagement with departments' technical staff and vendors.
• Develop workflow diagrams to be added or modified to facilitate the CalAIM Jl workflows as determined by departments' program staff.
• Conduct recurring meetings
• Direct the development and execution of data analytics, reporting, and research activities to provide internal stakeholders, senior leadership, decision-makers, and the public with information and tools for policy analysis, strategic decision making, trends and forecasting, and data and informatics needs.
• Supervise and direct a team of data analysts and coordinate with those in partner departments, including developing work programs and budgets, prioritizing assignments, fostering collaboration and innovation, providing professional development, evaluating staff performance, and providing strategic direction for the team for ongoing modernization and improvement of tools and techniques in other data analytics.
• Collaborate and build strong partnerships with external stakeholders, County departments and commissions, Board of Supervisors, and other governmental agencies on developing and carrying out data reporting and analytics strategies.
• Develop and implement data collection and reporting systems and other strategies that optimize efficiency and data quality which integrate with other activities including the design of data collection procedures and performance of statistical analyses to present to stakeholders.
• Act as the subject matter expert for data analytics and data reporting initiatives and assist in policy and procedure development and recommend changes and improvements to existing standards and procedures.
• Works with management staff to identify resources to meet program needs.
• Collaborates on grant applications for funding research and data systems development.
• Presents written materials and reports in a manner understandable to the intended audience.
• Performs other related duties as required.

Employment Standards

MINIMUM QUALIFICATIONS

Education and Experience

The knowledge, skills, and abilities listed below may be acquired through various types of training, education, and experience. A typical way to acquire the required knowledge and abilities would be:

• Equivalent to a bachelor's degree from an accredited college or university in Computer Science, Statistics, Data Management, Informatics or closely related field, AND
• Four (4) of progressively responsible professional experience monitoring, manipulating and drawing insight from data, including at least (2) years as a supervisor.

Licenses and Certificates

For specific positions, possession and maintenance of a valid California driver's license and the ability to meet automobile insurability requirements of the County or the ability to provide suitable transportation needs as a condition of continued employment.

Knowledge of:

• Data stewardship regulatory requirements and industry best practices.
• Trends, correlations and patterns in data sets.
• Methods to increase data quality.
• Spreadsheets and databases, such as MS Access; relational databases (e.g. SQL), NoSQL databases, data extraction, querying, and scripting.
• Data visualizations and reporting tools to present information to a variety of audiences using presentation layer tools.
• Extracting and managing multiple sets of data from various databases and sources.
• Bringing together data from several channels for comparative analysis.
• Program and evaluation design, data management, analysis, theory and practice, and reporting.
• Initial data exploration steps (binning, pivoting, summarizing and finding correlations, for example).
• Standard statistical tools and techniques.
• Data privacy regulations and their implications for data management practices.

Ability to:

• Identify and understand business needs and objectives.
• Develop strategies for effective data analysis and reporting.
• Oversee program and process evaluations.
• Define countywide metrics and relevant data sources.
• Select, configure, and implement analytics solutions.
• Manage and evaluate assigned staff, including training, coaching, participating in the development of goals and strategic objectives, coordinating deadlines, prioritizing work demands, and assigning/monitoring work.
• Lead, organize and evaluate the activities of assigned staff involved in the implementation of department policies.
• Analyze existing tools and databases and provide software solution recommendations.
• Oversee all analytics operations to correct discrepancies and ensure quality.
• Extract reports from multiple sources.
• Build systems to transform raw data into actionable business insights and plans.
• Apply business knowledge to interpret data and improve performance.
• Process, interpret and communicate complex information to a diverse group of internal and external colleagues.
• Prepare and present clear and concise reports, findings, and recommendations to a variety of audiences.
• Communicate effectively, clearly, and concisely.
• Demonstrate organizational skills needed to meet deadlines and manage multiple tasks effectively and efficiently.
• Work collaboratively with multi-disciplinary teams on process improvement and problem-solving assignments.
• Establish and maintain effective working relationships with a diverse range of individuals, including but not limited to coworkers, subordinate staff, supervisors, other managers, professional agencies, and the general public.
• Exercise appropriate judgment in answering questions and releasing information.
• Analyze and project consequences of decisions and recommendations.