Role Description

Are you a detail-oriented administrative professional who thrives on keeping things organized and running smoothly? Do colleagues rely on you as the person who keeps everything on track? If you’re calm under pressure, highly organized, and enjoy supporting a fast-paced sales environment, we’d love to meet you.

In this role, you’ll be the backbone of our sales operations—ensuring accuracy, efficiency, and follow-through across a wide range of responsibilities. From managing vendor requests and processing orders to maintaining renewals and supporting data accuracy, you’ll play a critical role in keeping our sales team moving forward.

We’re looking for someone who is a proactive problem-solver, highly organized, and able to manage multiple priorities throughout the day with confidence.

• Partner with our Sales team to maintain accurate and up to date data in Salesforce
• Process vendor requests, prepare quotes for sales opportunities
• Assist with order placement, tracking, and coordination with vendors
• Support the renewals process to include data gathering and documentation
• Maintain accurate tracking of all renewals and orders received
• Create great first impressions to all our customers and guests
• Respond to client inquiries promptly and ensure clear, accurate communication
• Coordinate all office equipment maintenance and service requests
• Review, edit and format drafts and finalized materials ensuring completeness, accuracy, compliance with policies and procedure and appropriate English usage including grammar, punctuation and spelling

Qualifications

• 2+ years of experience in an administrative or sales support role
• In depth knowledge of Microsoft Office 365
• Proficiency in Salesforce
• Strong calendar management skills, including the coordination of complex executive meetings and scheduling across numerous contacts
• Know-how to coordinate several tasks/projects at once and pivot priorities easily
• Capability of managing their workload and prioritizing tasks
• Outstanding communication, problem solving and organization skills
• Dedication and self-motivation
• Computer proficiency and ability to navigate through various web-based platforms with limited guidance
• Experience responding quickly to requests and adjusting schedules on the fly to accommodate executive needs
• An enthusiastic and friendly personality with exceptional customer service skills
• The ability to identify problems and find creative solutions

Benefits

• Unlimited PTO – That’s right! Unlimited PTO and paid holidays so you can recharge, take care of what matters, and bring your best self to work
• Flexible Work Options – Enjoy the flexibility of a hybrid schedule with a mix of remote and in-office collaboration
• Health, Dental & Vision Coverage – Comprehensive insurance plans to keep you and your family healthy
• HSA & FSA Plans – Use pre-tax dollars for healthcare and dependent care expenses. Plus, we contribute to your HSA every paycheck
• Wellness Reimbursement – An annual benefit to support your physical and mental well-being, covering a wide range of health-related expenses
• 401(k) with Company Match – Invest in your future with our 401(k) plan and company contribution
• Casual, Supportive Culture – We keep things laid-back but focused, with a strong emphasis on teamwork and accountability
• Recognition & Rewards – We celebrate wins and recognize contributions with regular programs that highlight your impact
• Professional Development – Access learning opportunities, training programs and support for certifications to help you grow your career
• Give Back Together – Participate in group volunteer opportunities and community initiatives that align with our values
• Zoo Membership – Unwind outside of work with a 50% reimbursement on your annual zoo membership
• A Place You’ll Want to Be – We’re building a team of great people doing meaningful work—and we have fun doing it