Title: Operations and Administrative Coordinator

Location: ASU CALIFORNIA CENTER GRAND

Job Description:

Job Profile:

Administrative Operations Specialist 2

Job Family:

Administrative Operations

Time Type:

Full time

Max Pay – Depends on experience:

$77,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Job Profile Summary:
Supports and instructs those served by the department with routine to intermediate queries, applies fundamental knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records.

Job Description:

The Operations and Administrative Coordinator will be a key team member responsible for managing day-to-day operations, supporting creative projects, and helping build a strong organizational foundation for Borderlands Cinematic Arts. This individual will work closely with the leadership team to implement workflows, coordinate logistics, and facilitate the growth of our fellowship, productions, and public events.

The ideal candidate is proactive, detail-oriented, and energized by the intersection of film, storytelling, and social impact. This position is grant funded with an ending date of 6/30/2028.

About Us: Borderlands Cinematic Arts – Towards a visionary cinema of the borderlands

Borderlands Cinematic Arts is a groundbreaking creative hub within Arizona State University’s Sidney Poitier New American Film School. More than just a studio, we’re a place where world-class storytellers craft cinematic works that capture the depth, complexity, and power of the borderlands experience.

At Borderlands Cinematic Arts, we push the boundaries of storytelling through three key initiatives:

●     Creating: Producing bold new films by our visionary founders—award-winning filmmakers and ASU professors Alex Rivera and Cristina Ibarra.

●     Elevating: Supporting dynamic, mid-career filmmakers exploring social, political, and cultural borderlands through the Borderlands Visionary Fellowship.

●     Inspiring: Hosting immersive public events that amplify voices, spark dialogue, and ignite a new era of borderlands cinema.

We’re  a small, mission-driven team dedicated to using film as a force for change and we’re looking for an Operations and Administrative Coordinator to help us grow this vision with efficiency, creativity, and care. If you’re ready to be part of something transformative, we want to hear from you.

Position Salary Range:

$70,304 - $77,000; depends on experience within the posted range

Essential Duties:

Operations Coordination

• Implement and maintain studio operations to ensure an efficient and productive work environment.

• Track film, TV, and documentary project timelines, deliverables, and workflows across multiple initiatives.

• Coordinate use of studio space, access to resources and equipment, including liaising with ASU facilities staff.

• Develop and improve operational processes to support ongoing growth.

• Coordinate all activities related to all educational initiatives and organization events including planning, execution, and wrap up.

• Read scripts and provide coverage.

Administrative Support

• Provide administrative assistance to leadership, including calendar management, meeting coordination, and follow-ups.

• Prepare reports, presentations, and internal documents as needed.

• Process invoices, track expenses, and support budget management.

• Arrange travel, coordinate events, and facilitate communication with external partners.

• Serve as the primary point of contact for general inquiries.

• Coordinate logistics, student communication, and administrative processes for Borderlands-led educational initiatives. Responsibilities include managing student interest and enrollment tracking, supporting faculty with scheduling and communication, and serving as a liaison with ASU’s academic units as needed.

Team & Program Support

• Assist in planning and coordinating events such as film screenings, master classes, and workshops.

• Support fellowship-related activities, including communication with fellows and resource allocation.

• Work collaboratively with leadership to set and meet goals, objectives, and operational benchmarks.

• Contribute to grant reporting, donor management, and other development efforts as needed.

Desired Qualifications:

• Minimum of 2 years of experience in operations, administration, or a similar role within a nonprofit, arts, or creative industry.

• Strong organizational and project management skills, with the ability to multitask and prioritize effectively.

• Excellent written and verbal communication abilities.

• Proficiency in productivity tools such as Google Workspace (Docs, Sheets, Calendar), Apple Calendar, Microsoft Office Suite, and project management platforms (Trello, Asana, or similar).

• Experience with budgeting, expense tracking, and financial reporting.

• Ability to work independently, problem-solve proactively, and adapt to a dynamic work environment.

• Interest in film, storytelling, and social impact is a plus.

• Experience working at an agency, management or production company is a plus.

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse.

• Frequently required to stand for varying lengths or time and walk moderate distances to perform work.

• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.

• Ability to clearly communicate to perform essential functions.

  Use office equipment such as a calculator, telephone, computer (monitor, keyboard and mouse), printer, fax and copier.

• This position receives regular review of objectives.

Department Statement:

The Herberger Institute comprises six schools: ASU FIDM; the School of Art; The Design School; The Sidney Poitier New American Film School; The GAME School; and the School of Music, Dance and Theatre; as well as the ASU Art Museum and the ASU FIDM Museum. With programs ranked top 20 and more than 135 degree and certificate options in art, architecture, dance, design, fashion, film, gaming, media arts and sciences, music, and more, plus expert faculty, state-of-the-art immersive media facilities, notable performing arts venues, and national and international partnerships, the Herberger Institute is a powerhouse of art, culture and design and a model of inclusive excellence.

In a rapidly changing world, design and the arts aren’t luxuries—they’re essential. At the Herberger Institute, we harness the transformative power of creativity to solve real-world challenges and shape a more compassionate, connected future.

Our students work across disciplines—combining science, engineering, design, storytelling and the arts—to create solutions that benefit people and the planet. We’re expanding access, removing barriers and providing the resources students need to thrive, because the talent to shape the future is already here.

Together, we’re designing not just new careers, but new systems of care, connection and possibility.

https://herbergerinstitute.asu.edu/
Why work at ASU - https://cfo.asu.edu/why-work-asu: Total compensation at ASU is defined as more than the salary paid for the valuable work performed to support the success of our ASU students. It includes:

• Salary and wages paid

• Comprehensive package of affordable benefit plans and programs

• Access to world-class educational opportunities at deeply discounted rates

• ASU's total compensation estimator shows the approximate value of your overall compensation 

ASU is a diverse enterprise with a wide variety of work and learning modes, locations and a commitment to sustainability, innovation and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market.

Flexible work options 

• Alternative work schedules can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only; and staggered start and stop times.

• Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required.

Driving Requirement:

Driving is not required for this position.

Location:

Off-Campus: Los Angeles

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$19234.htmld

To be considered, your application must include all of the following attachments:

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact HR Talent Acquisition before the posting close date to request edits.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

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Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.