• Manage complex calendars, strategically balancing meetings, events, and essential work margins • Serve as the primary communication gateway, handling correspondence and appointments with discretion and professionalism • Represent CT and the President & CEO in communications when appropriate, maintaining the highest standards of professional representation • Act as a strategic liaison between the President & CEO and internal/external ministry partners, including Board of Directors, President’s Council and major donors • Facilitate relationship management with the President & CEO’s direct reports and convene senior administrators to ensure alignment and collegiality • Coordinate and prepare for high-profile speaking engagements, including but not limited to: Researching and vetting speaking opportunities, Managing event logistics and travel arrangements, Preparing background materials and presentation support • Support media interactions by helping prepare talking points, scheduling interviews, and managing related logistics • Plan and execute domestic and international travel arrangements • Coordinate internal and external meetings, including but not limited to: Mission Advancement fundraising events One-on-one sessions Annual strategy sessions All-staff retreats Regional events, interfacing with external contractors as needed • Manage and process expense reports, ensuring accuracy, proper documentation, and timely submission for monthly recording and reimbursement • Prepare and reconcile monthly expense reports for assigned departments, adhering to company policies and budget codes • Monitor and maintain accurate financial records related to executive expenses, including tracking expenditures against budgets and flagging any variances • Coordinate and complete detailed expense reporting, including gathering receipts, inputting data into systems (e.g., Concur and Bill), and ensuring all necessary approvals are obtained • Develop and implement efficient documentation and administrative systems • Provide comprehensive meeting support through detailed notetaking and follow-up • Assist with special projects that advance the organization's strategic goals • Perform additional job-related duties as assigned