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Executive Assistant
Executive AssistantExecutive AssistantFull TimeRemoteTeam 201-500Since 2020H1B No SponsorCompany SiteLinkedIn
Location
California
Posted
71 days ago
Salary
Not specified
Associate Degree3 yrs expExperience acceptedEnglish
Job Description
• Provides administrative support/assistance to Group, Senior & Executive leadership as assigned, including, but not limited to, the following: Performs word processing and transcription support including letters, memos and other correspondence by preparing, drafting, writing and editing related documents.
• Serves as a contact point including answering and receiving phone calls, sorting and directing incoming/outgoing correspondence, interacting and communicating with other departments, business units, managers, officers, physicians, Medical Directors, and representatives from client hospitals.
• Performs office and file management functions by coordinating and handling information.
• Coordinates with TH Corp Travel Office travel arrangements and accommodations.
• Assists with maintenance of calendar, coordination of appointments, meetings and conference calls.
• Manages expense reports and timesheets.
• Coordinates, arranges, performs special projects or services as directed.
• Coordinates set-up of meeting rooms and catering needs as directed.
• Provides telephone receptionist duties on a regularly scheduled basis.
• Provide administrative support/assistance to Medical Directors at client hospitals as needed.
• Serves as the administrative liaison to the Regional office, assisting with regional projects as needed.
• Organizes and coordinates various company events such as Employee Appreciation Day, holiday luncheons, Group town halls, etc.
• Orders holiday/special occasion gifts, and post monthly birthdays.
• Update, maintain and distributes Region telephone directory.
• Other duties as assigned.
• Participates as a professional, responsible, cooperative administrative team member.
Job Requirements
- Two years of college or equivalent education preferred
- Three (3) to five (5) years of related administrative experience, preferably in an executive management capacity
- Strong computer skills with intermediate skill level in Word, Excel, and PowerPoint (word processing, spreadsheet, tables, graphs), e-mail and Internet research
- Excellent interpersonal skills; professional demeanor with ability to interact with executive management
- Ability to handle multiple tasks and deadlines
- Ability to handle confidential information
- Ability to adapt to change
- Good problem-solving/decision making skills
- Ability to work proactively
- Ability to provide acknowledgment and follow up on tasks accordingly
- Excellent communication skills (verbal and written, with emphasis on grammatical skills)
- Excellent organizational and time management skills
- Ability to support multiple persons with minimal direction/supervision
- Ability to work in team oriented environment.
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