• Provide daily administrative support to 2 C-level Executives and 1 Project Manager • Manage complex calendars, scheduling, and meeting coordination across multiple time zones • Prepare agendas, presentations, reports, and executive correspondence • Draft, proofread, and format emails, letters, and internal documentation • Handle confidential and sensitive information with professionalism • Support the Project Manager with documentation, trackers, and status updates • Coordinate internal and external meetings (consultants, subcontractors, suppliers, stakeholders) • Maintain project files, folders, and records in shared systems • Track action items, deadlines, and follow-ups • Arrange domestic and occasional international travel, accommodation, and itineraries • Coordinate site visit schedules, meetings, and logistics • Process expense reports and basic invoice tracking • Act as a point of contact between executives, project teams, and external partners • Manage inboxes and prioritize communications • Ensure timely follow-ups and responses • Maintain digital filing systems and document control • Assist with procurement requests, simple vendor coordination, and purchase orders (as required) • Identify opportunities to improve workflows and administrative processes.