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Records Digitization Manager

ManagerManagerFull TimeRemoteTeam 10,001+Since 2018H1B SponsorCompany Site LinkedIn

Location

United States

Posted

38 days ago

Salary

$113K - $188K / year

Bachelor Degree7 yrs expEnglishCloudTableau

Job Description

• Oversee the digitization of more than 800,000 federal records • Ensure compliance with NARA and federal records regulations • Manage end to end implementation of an ERM system integrated with Federal client platforms including Palantir Foundry, Databricks, UAC Portal, Salesforce, and Tableau • Manage daily operations of subcontractors coordinating digitization workflows, metadata management, quality assurance, OCR/ICR accuracy, and multi system integration efforts • Ensure timely fulfillment of priority record digitization requests and maintain chain of custody and compliance documentation • Lead cross functional teams, managing project schedules and risks, ensuring adherence to federal standards • Coordinate pilot and full scale production phases • Oversee search capability testing (multi field, Boolean, graph/relationship) • Support intelligent keyword detection capabilities for high risk indicator • Interface directly with client leadership, Records Management, Legal, and CISO teams, preparing progress reports, compliance documentation, and quality control metrics • Deliver system training, workflow documentation, and knowledge transfer to support Federal client's long term digitization and record management capability

Job Requirements

Minimum Bachelor's degree
Ability to obtain a Public Trust Clearance (i.e. US citizenship required)
Minimum 7 + years experience in ERM implementation, federal records management, or large‑scale digitization programs.
Demonstrated experience with NARA standards, 36 CFR 1236 digitization regulations, and federal records retention requirements.
Proven ability to manage high‑volume scanning, OCR/ICR processes, metadata extraction, and quality control workflows.
Experience supporting federal programs involving sensitive PII/PHI, chain‑of‑custody protocols, and litigation hold requirements.
Background in overseeing integration processes with platforms such as Palantir Foundry, Databricks, Salesforce, and/or similar systems.
Strong understanding of digital records management technologies, metadata schema design, and ingestion pipelines (Parquet, JSON, XML).
Familiarity with NLP/ML‑based text analytics and intelligent keyword detection systems.
Knowledge of graph/relationship search, advanced Boolean search, and multi‑field query design.
Competence with OCR/ICR technologies and image quality assurance requirements (DPI, TIFF/PDF‑A standards).
Understanding of cloud integration, API‑based data exchange, and large‑scale storage (S3 or equivalent).
Experience managing compliance documentation and audit‑ready reporting.
Ability to apply Section 508 accessibility requirements in federal systems.
Working knowledge of federal information security frameworks, such as any combination of the following: NIST SP 800‑171 CMMC SOC II Type I Privacy Act, FOIA, and federal child‑welfare record protections.
Exceptional leadership skills managing cross‑functional teams of digitization technicians, QC analysts, engineers, and data specialists.
Strong communication and stakeholder management skills for federal program leaders, COR/PMs, Records Management, and Legal teams.
Ability to present status, risks, and technical concepts clearly to executive stakeholders.
Strong organizational, workflow optimization, and problem‑solving skills.

Benefits

Medical, Rx, Dental & Vision Insurance
Personal and Family Sick Time & Company Paid Holidays
Position may be eligible for a discretionary variable incentive bonus
Parental Leave and Adoption Assistance
401(k) Retirement Plan
Basic Life & Supplemental Life
Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts
Short-Term & Long-Term Disability
Student Loan PayDown
Tuition Reimbursement, Personal Development & Learning Opportunities
Skills Development & Certifications
Employee Referral Program
Corporate Sponsored Events & Community Outreach
Emergency Back-Up Childcare Program
Mobility Stipend