University of Tennessee College of Arts & Sciences

Arts & Sciences is UT’s flagship college and the largest, most comprehensive, and most diverse of UT's eleven colleges.

Event Planner

EventsEventsFull TimeRemoteTeam 5,001-10,000Since 1905H1B No SponsorCompany Site LinkedIn

Location

Tennessee

Posted

40 days ago

Salary

Not specified

Bachelor Degree3 yrs expExperience acceptedEnglish

Job Description

• The Event Planner is responsible for designing, planning, managing, and executing a wide range of events from conception through completion. • Ensures that all events reflect the mission, values, and culture of the University of Tennessee and the Center for Learning, Education, and Employment (UTK-CLEE). • Leads all phases of event management—concept development, logistics coordination, vendor and sponsor management and relations, budgeting, on-site execution, and post-event evaluation. • Supervise or direct the work of event staff or contractors, with a primary focus on strategic planning and hands-on management of event projects. • Requires a blend of project management expertise, interpersonal communication, and an ability to balance multiple priorities under strict deadlines.

Job Requirements

Bachelor’s degree and three (3) years of relevant event planning or program coordination experience OR
Associate’s degree and five (5) years of relevant event planning or program coordination experience, including large-scale conferences OR
High school diploma (or equivalent) and eight (8) years of relevant event planning or program coordination experience, including large-scale conferences
Knowledge of planning and organizing events
Knowledge of hospitality standards and social etiquette
Knowledge of budget development and financial tracking for events
Knowledge of industry-standard software and platforms (e.g., Outlook, Google Workspace, Microsoft Office Suite, Microsoft Teams, Zoom, Cvent, Cadmium)
Customer service skills
Problem-solving skills, including the ability to quickly identify and resolve issues before or during events
Organizational and multitasking skills to manage multiple tasks, schedules, and priorities simultaneously
Time management skills to meet strict deadlines and manage project timelines effectively
Attention to detail skills to ensure all aspects of events are thoroughly planned and executed
Communication skills, including clearly conveying information and actively listening to clients, vendors, and team members
Interpersonal (“people”) skills to build rapport, manage diverse personalities, and respond to client needs with empathy
Leadership skills to motivate teams, coordinate vendors, and foster collaboration
Negotiation skills to secure favorable terms with vendors and partners
Ability to be flexible, adaptable, and creative while meeting strict deadlines
Ability to delegate responsibilities while ensuring quality standards are met
Ability to remain calm, resilient, and effective during last-minute changes and high-stress situations
Bachelor’s degree (Education or Business, preferred fields)
Knowledge: Creativity
Skills: Detail Oriented / Attention to Detail, Problem-solving, Critical thinking, Decision making, Time management, Organization, Customer service
Abilities: Dependability, Punctuality, Adaptability/Flexibility, Curiosity, Integrity, Self-direction, Resourcefulness