ICW Group

Creating the best insurance experience possible.

Executive Assistant

Executive AssistantExecutive AssistantFull TimeRemoteTeam 1,001-5,000H1B SponsorCompany SiteLinkedIn

Location

Florida

Posted

26 days ago

Salary

Not specified

Bachelor Degree5 yrs expEnglishExcelMS OfficeOutlookPower PointSlackWord

Job Description

SUMMARY We are seeking a highly organized and detail-oriented Remote Executive Assistant that sits in CST/EST to support the Chief Accounting Officer, General Counsel, and SVP of FP&A and Treasury, in close partnership with the Director, Office of the CFO. This role is ideal for a motivated professional looking to grow in executive-level administrative support within a fast-paced, cross-functional finance organization. ESSENTIAL DUTIES AND RESPONSIBILITIES Administrative and Executive Support Provide executive support to the Chief Accounting Officer, General Counsel, and SVP of FP&A and Treasury, including calendar management, meeting coordination, and internal and external scheduling. Partner closely with the Director, Office of the CFO to support cross-functional priorities and provide coverage as needed. Prepare and coordinate presentations, reports, and meeting materials across department leadership. Organize leadership meetings, including agendas, logistics, and action item tracking. Manage travel arrangements, itineraries, and expense reports as needed. Handle sensitive and confidential information with discretion and professionalism. Departmental Support Provide targeted administrative support to department leadership, with flexibility as priorities evolve. Coordinate cross-functional communications and follow-ups. QUALIFICATIONS

Job Requirements

  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
  • 3+ years of administrative or executive assistant experience, preferably in a corporate or professional services environment.
  • General finance acumen, with exposure to accounting, FP&A, treasury, or related functions strongly preferred.
  • Experience supporting legal leadership or working with legal teams is a plus.
  • Strong proficiency in Microsoft Office, including Outlook, Excel, PowerPoint, Word, and Slack, with the ability to produce polished executive-level materials.
  • Exceptional organizational and time management skills, with the ability to manage multiple priorities across senior stakeholders.
  • Strong written and verbal communication skills, paired with sound judgment and discretion.
  • Ability to work independently while collaborating effectively in a fast-paced, cross-functional environment.

Related Categories

Related Job Pages

More Executive Assistant Jobs

Executive Assistant to the CRO

Accuris

Accuris is the global leader in engineering intelligence, trusted by the world’s most innovative companies to accelerate design, reduce risk, and ensure supply chain resilience. Formed in 2023 through the combination of S&P Engineering Solutions (formerly part of IHS Markit) and Techstreet, Accuris brings together six decades of authority in engineering standards, technical content, and workflow technology. Accuris delivers essential intelligence that powers decision making. We provide the world’s leading organizations with the right data, connected technologies and expertise they need to move ahead. We think differently, combining the knowledge and resources of an established company with the unapologetic boldness of a startup. Accuris provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Executive Assistant26 days ago
Full TimeRemoteTeam 1,200Since 1959

The Executive Assistant to the CRO manages executive schedules, anticipates meeting needs, coordinates travel, captures decision outcomes, and supports leadership initiatives, ensuring operational efficiency and effective communication.

SharepointWorkvivo
United States
$70K - $130K / year

Executive Assistant

Wild Alaskan Company

Premium wild-caught sustainable seafood - from the seas to your home

Executive Assistant26 days ago
Full TimeRemoteTeam 51-200H1B No Sponsor

Executive Assistant ensuring CEO's focus on high-value priorities

United States
$100K - $120K / year
Executive Assistant26 days ago
Full TimeRemoteTeam 10Since 2000

Provide high-impact executive support to the COO, manage complex calendars, communications, travel, and client outreach; oversee IT/vendor management, CRM and Concur expense workflows; drive marketing operations and recruiting support; identify operational gaps and lead cross-functional projects to improve executive productivity and organizational operations.

Microsoft 365Microsoft TeamsConcurMicrosoft DynamicsSalesforceLinkedin
Washington
$90K - $100K / year

Spanish-Speaking Virtual Assistant

The Boutique COO

⚡️supporting forward-thinking entrepreneurs by handling everything they’d rather not

Executive Assistant26 days ago
ContractRemoteTeam 1-10H1B No Sponsor

Virtual Assistant for Spanish-speaking clients managing various administrative tasks

United States
$21 / hour