Production Project Manager, Direct Mail Production, Non-profit Fundraising

Project ManagerProject ManagerFull TimeRemoteSeniorTeam 51-200Since 1997H1B No SponsorCompany SiteLinkedIn

Location

Maryland + 1 moreAll locations: Maryland, Washington

Posted

19 days ago

Salary

$70K - $75K / year

Seniority

Senior

Bachelor Degree3 yrs expEnglish

Job Description

• Manage direct mail production for 4–7 nonprofit clients, depending on scope and cadence • Oversee the full production lifecycle, from bidding and specifications to final mailshop setup • Execute quality control on mockups, proofs, data counts, personalization, and insertion setups • Develop and manage detailed production schedules using Excel-based formulas tied to mail dates • Draft specs and package grids for client approval and submit final materials to suppliers • Manage the bidding process, evaluate costs, and provide clients with recommendations • Reconcile campaign bids to budgets to ensure financial accuracy and alignment • Collaborate with printers, mailshops, and production partners to communicate specs, timelines, and expectations • Analyze production efficiency and recommend cost-saving strategies, including program pricing and vendor negotiations • Review campaign outlines and mail plans to ensure production elements align with overarching program strategy • Assist with reprojections and budgeting by assessing prior and upcoming production expenses • Serve as a steady, proactive partner to internal teams and clients to ensure projects are delivered error-free, on time, and on budget

Job Requirements

  • At least 3 years of direct mail production management experience (agency experience preferred)
  • Strong understanding of USPS regulations, postal rates, and supply chain impacts
  • Demonstrated project management skills with the ability to manage multiple deadlines simultaneously
  • Expert-level Excel skills, including formulas such as VLOOKUP, WORKDAY, IFERROR, CONCAT, worksheet linking, and budget reconciliation
  • Proficiency in Microsoft Office (Teams, Word, Outlook, PowerPoint)
  • Experience with project management tools such as Monday.com is a plus
  • Meticulous attention to detail while maintaining awareness of broader campaign strategy
  • Strong communication skills and confidence in virtual collaboration
  • Critical thinking skills and a proactive, solution-oriented mindset
  • Ability to thrive in a fast-paced, remote agency environment

Benefits

  • employer-paid health, dental, and vision insurance
  • generous paid leave
  • employer-paid life and disability insurance
  • safe harbor 401(k) plan

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