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Role Description

This role involves providing communication and administrative support for the Young Lives Volunteer Advisory Board.

• Schedule and prepare materials for meetings, ensuring timely follow-up.
• Assist with the coordination of 3–5 in-person meetings per year, including logistics, travel support, and on-site needs.
• This is a part-time position with the potential to expand into a full-time role.
• Candidate must have proficiency in Canva, Slack, Google Workspace, Zoom, and Workday.
• Anticipated hourly rate: $20.90-$26.15 depending on relevant education, experience, and location.

Essential Duties:

• Manage the calendar of the Vice President, determining urgency of requests and priorities.
• Utilize strong analytical skills in time-sensitive, high-pressure situations.
• Exercise judgment and independent initiative in handling time-sensitive matters.
• Operate independently in the absence of the supervisor, assisting the Vice President as needed.
• Assist the Vice President in preparing for meetings and editing reports, proposals, and presentations.
• Responsible for arranging travel, itineraries, and background materials for the Vice President.
• Maintain and submit monthly expense reports for the Vice President.

Office of the Vice President:

• Manage the Vice President’s office proactively and professionally.
• Develop a workflow for the office, including timelines and procedures.
• Interact daily with administrators and officers at all levels and external stakeholders.
• Exercise excellent judgment and discretion in handling sensitive matters.

Project Management:

• Analyze business materials and company communications to inform decision-making.
• Identify process improvement opportunities and recommend solutions.
• Drive deadlines and deliverables while adapting to changing business needs.
• Provide strategic planning documents and manage the budget of the Vice President.

Team Meetings:

• Schedule team meetings, prepare agendas, and record minutes.
• Manage follow-up tasks and ensure completion.
• Plan and execute annual team in-person meetings, including booking venues and providing logistical support.

Qualifications

• BA preferred or equivalent experience.
• Ongoing education is encouraged.

Requirements

• 5 years of administrative work required.
• Ability to function in a flexible role and independently interpret policies.
• Excellent organizational skills with attention to detail.
• Ability to manage multiple concurrent tasks with professionalism and confidentiality.
• Advanced Microsoft Office application skills (Word, OneNote, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Ability to handle confidential matters discreetly.
• Basic accounting skills.
• Strong problem-solving skills and good judgment.
• Travel is required.