• Provide day-to-day administrative and operational support to the Managing Director, including document preparation, reporting, scheduling, follow-ups, and task coordination • Conduct research on prospective clients, investors, sponsors, and speakers to support sales and event strategy • Prepare and maintain internal trackers, calendars, and reporting tools to support market awareness, performance monitoring, and planning • Export, organize, and format data from agendas, reports, and internal systems for use in sales, marketing, and planning initiatives • Assist with preparing internal team documents, SOPs, benchmarks, and performance materials based on the Managing Director’s direction • Coordinate client-related tasks such as scheduling calls, collecting materials, confirming deliverables, and managing follow-up communications • Support sponsor and speaker coordination by tracking materials, deadlines, and marketing deliverables • Assist with sourcing and coordinating potential event venues through existing client relationships when needed • Perform light outreach and administrative follow-up with clients and prospects on behalf of the Managing Director • Maintain accurate records of client, sponsor, and conference data in CRM and internal systems • Collaborate with internal teams to ensure priorities, deadlines, and communications are properly aligned • Support sales and audience development activity as needed during slower periods