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Role Description

The Contact Center Team Lead serves as a senior member of the Contact Center team and acts as the first line of support for Contact Center Specialists. This role assists Supervisors with day-to-day operations, training, and escalations while maintaining active participation in patient support activities.

• Support service delivery by resolving complex issues, mentoring peers, monitoring queue performance, and promoting adherence to quality and productivity standards.
• Balance leadership responsibilities with hands-on operational duties, expected to spend at least 50% of their time actively answering calls and assisting patients.
• Provide operational direction and support to Contact Center Specialists but does not have formal supervisory authority.

Essential Functions and Tasks

• Serve as a subject matter expert (SME) on contact center systems, processes, and workflows.
• Support Supervisors by handling escalated calls, emails, and complex inquiries requiring advanced problem-solving or cross-department collaboration.
• Provide real-time guidance and support to Contact Center Specialists to ensure accuracy, empathy, and adherence to quality and compliance standards.
• Conduct peer mentoring, side-by-side coaching, and participate in quality calibration sessions to ensure consistency in performance expectations.
• Assist Supervisors with onboarding, refresher training, and the communication of new policies, procedures, and system updates.
• Monitor call queues, service levels, and productivity dashboards; proactively identify performance trends or workflow issues and communicate findings to leadership.
• Perform call audits and quality checks, providing feedback and actionable recommendations for improvement.
• Compile and prepare reports or data summaries related to call volumes, service levels, and quality performance as requested.
• Participate in process improvement efforts, contribute feedback and help develop new procedures to improve efficiency and patient satisfaction.
• Collaborate with departments such as Quality Assurance, Training, and Workforce Management to address barriers impacting performance or patient experience.
• Act as a positive role model and resource for peers, fostering teamwork, professionalism, and accountability.
• Uphold confidentiality and compliance standards in accordance with company policy and applicable regulations.
• Perform special projects and other duties as assigned.

Qualifications

• Associate’s degree (2 years) required; bachelor’s degree in business, Healthcare, or related field preferred.
• Minimum of 2–3 years of experience in a healthcare contact center or similar high-volume customer service environment.
• Prior experience serving as a senior agent, team lead or mentor preferred.

Knowledge, Skills, and Abilities

• Fluency in English, with strong verbal and written communication skills.
• Deep understanding of patient billing, insurance processes, and Explanation of Benefits (EOBs).
• Demonstrated ability to handle escalated calls with empathy, professionalism, and accuracy.
• Proficiency with contact center technologies, CRMs, and Microsoft Office applications.
• Strong analytical and problem-solving skills with attention to detail.
• Ability to coach and mentor peers effectively.
• Excellent organizational, time management, and multitasking abilities.
• Ability to work collaboratively in a fast-paced environment while maintaining a positive, professional demeanor.
• Flexibility to adapt to evolving business needs and process improvements.

Compensation

• Base Compensation will be based on various factors unique to each candidate including geographic location, skill set, experience, qualifications, and other job-related reasons.
• This position is also eligible for a discretionary incentive bonus in accordance with company policies.

Equal Employment Opportunity

Ventra Health is an equal opportunity employer committed to fostering a culturally diverse organization. We strive for inclusiveness and a workplace where mutual respect is paramount. We encourage applications from a diverse pool of candidates, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, age, national origin, disability, sexual orientation, gender identity and expression, or veteran status.

Recruitment Agencies

Ventra Health does not accept unsolicited agency resumes. Ventra Health is not responsible for any fees related to unsolicited resumes.

Solicitation of Payment

Ventra Health does not solicit payment from our applicants and candidates for consideration or placement.

Attention Candidates

Please be aware that there have been reports of individuals falsely claiming to represent Ventra Health or one of our affiliated entities. These scammers may attempt to conduct fake interviews, solicit personal information, and, in some cases, have sent fraudulent offer letters.

To protect yourself, verify any communication you receive by contacting us directly through our official channels. If you have any doubts, please contact us at Careers@VentraHealth.com to confirm the legitimacy of the offer and the person who contacted you. All legitimate roles are posted on https://ventrahealth.com/careers/.

Statement of Accessibility

Ventra Health is committed to making our digital experiences accessible to all users, regardless of ability or assistive technology preferences. We continually work to enhance the user experience through ongoing improvements and adherence to accessibility standards.