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Role Description

The Finance & Operations Coordinator supports client billing, media spend tracking, scope management, and budget reconciliation while ensuring accurate documentation, reporting, and operational accountability across campaigns.

• Coordinate with vendors and internal finance for billing, backup documentation, and payment processing.
• Develop and manage client budget trackers and internal revenue reporting tools.
• Organize scopes of work and initiate internal work orders.
• Prepare monthly client invoices, activity reports, and budget reconciliations.
• Review WIP reports, adjust timesheets, and manage billable and non-billable time tracking.
• Monitor media spend to ensure alignment with invoices and approved budgets.
• Maintain project lists, draft meeting notes, and update growth pipeline trackers.
• Partner with account teams to manage billable hours and scope accountability.

Qualifications

• Excellent written and verbal communication skills with strong attention to detail.
• Advanced Excel skills; proficiency in Word and working knowledge of Adobe.
• Experience with financial or operational systems; media or agency tools preferred.
• Strong organizational and multitasking abilities with deadline-driven focus.
• Ability to improve processes and contribute to a collaborative team environment.

Company Description