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Role Description

This position will provide administrative support to various executives within the Space Segment and will report to the Chief of Staff.

• Manage complex calendars for executives taking meetings across the globe
• Research and book flights, lodging, car rentals, and other necessities for CONUS/OCONUS travel
• Manage travel booking changes while minimizing financial impacts
• Track and add necessary documentation in reservations like passports, rewards numbers, and TSA Pre-Check/Global Entry numbers
• Ensure travel needs are met within constraints of budget, timing, and policy
• Manage domestic and foreign contact information for executives
• Track and organize tasks to ensure timely and compliant completion for executives
• Complete, submit, and track approvals of expense reports for executives
• Maintain files and records for the Space Segment, including internal and external reports, presentations, meeting notes, action trackers, and conference meeting playbooks
• Create and manage presentations for conference and event appearances, speaking engagements, BoD meetings, internal town halls, etc.
• Pro-actively track and communicate changes, anticipate needs due to changes
• Regular follow-up needed
• Other administrative tasks, as assigned

Qualifications

• Bachelor's degree with 5+ years of experience as an Executive Assistant, or in lieu of degree, 10+ years in an Executive Assistant position working with leadership and executive levels in an organization
• Demonstrated expertise in booking CONUS/OCONUS travel
• Recent experience performing administrative tasks in a remote environment
• Experience handling confidential and other sensitive reports and documents
• Strong experience with Microsoft Office applications including Word, Excel, PowerPoint, Outlook and Teams Meeting
• Superb problem-solving, organizational, and multitasking skills with attention to details
• Discretion and ability to maintain the confidentiality of communications and documents
• US Citizenship

Requirements

• Self-starter able to prioritize their tasks based on need
• Self-disciplined
• Must be pro-active, good organizer and planner, strong follow-up skills
• Highly motivated, enthusiastic, creative, and independent
• Ideally, experience with expense reporting software
• Excellent presentation and communication skills, both written and verbal
• A high level of interpersonal skills and ability to communicate diplomatically with foreign contacts

Benefits

We offer a highly competitive benefits package along with a commitment to our core values of Integrity, Innovation, Impact, Inclusion, and Excellence.

Company Description

Redwire is accelerating humanity’s expansion into space by delivering reliable, economical and sustainable infrastructure for future generations.