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Role Description

Our client is a growth-focused firm that partners with entrepreneurs, startups, and small businesses to unlock their full potential. With deep expertise in operations, marketing, finance, and strategy, they offer hands-on support to help our clients build and scale stronger, more resilient companies.

You’re a proactive administrative professional who thrives in a remote setup. You’re well-versed in handling routine tasks like inbox and calendar management, procurement, and travel coordination. You're also confident supporting sales activities like research and CRM upkeep. You love creating order, take initiative without being asked, and are comfortable using modern digital tools to manage workflows efficiently. You’re organized, responsive, and thrive on making things run smoothly behind the scenes.

What You'll Do

• Perform routine administrative tasks including scheduling, file management, and email monitoring
• Handle procurement activities such as sourcing and ordering supplies, vendor coordination, and inventory management
• Coordinate domestic and international travel arrangements for team members
• Manage executive inboxes, prioritize messages, and track follow-up actions
• Organize digital files and maintain folder structures across cloud-based platforms
• Conduct desk research on prospects, competitors, or industry trends
• Support sales outreach through email prospecting, template drafting, and CRM data entry
• Help maintain clean and up-to-date records in CRM and project management tools
• Assist with preparation of internal documents, presentations, or reports as needed

Qualifications

• 3+ years of administrative or executive support experience
• Strong organizational and communication skills (verbal and written)
• Experience with travel booking and vendor procurement
• Familiarity with CRM platforms (e.g., HubSpot, Salesforce) and PM tools (e.g., Asana, Trello, ClickUp)
• Comfortable navigating cloud-based tools like Google Workspace or Microsoft Office
• Proven ability to handle confidential information with discretion
• Tech-savvy and adaptable to new tools and processes
• Knowledgeable in using AI and automation tools (Zapier, Make, etc.)

Benefits

• Competitive Compensation: Fair pay for your experience and contributions
• Work From Home: 100% remote position
• Paid Time Off: 18 paid leaves annually starting on Day 1
• U.S. Holiday Observance: Enjoy U.S. holidays
• Free HMO Coverage: Health benefits to support your well-being
• Growth-Friendly Environment: Learn and grow alongside a dynamic and driven team