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Role Description

Greenhouse is looking for a People Success Coordinator to join our team! In this role, you'll keep our internal communications and people programs running smoothly - from company-wide meetings and Inside Greenhouse (our intranet) content, to recognition programs, offsites, and vendor logistics - so employees feel informed, connected, recognized, and engaged in our fully distributed environment.

You'll report to the Senior Manager, Internal Communications and act as a centralized operations coordinator for partners across Internal Communications (IC), People Experience (PX), IDEA (Inclusion, Diversity, Equity, and Allyship), and Organizational Development (OD). This includes hands-on coordination, procurement, communications, and people program support across the broader People Success team.

Who will love this job

• A diva for details - you care about the details, notice the small things, can manage lists and deadlines, and keep complex programs organized across multiple stakeholders.
• An effortless organizer - you enjoy managing calendars, logistics, and communications so events and programs feel effortless to everyone else.
• The ultimate team player - you're eager to roll up your sleeves, triage requests, and support teammates wherever needed across the People Success organization.
• A growth enthusiast - you bring a growth mindset, openness to feedback, curiosity, and passion for helping build best-in-class people programs.

What you’ll do

• Support internal communications campaigns by responding to requests and maintaining the Internal Communications calendar and Asana projects.
• Help operationalize company-wide meetings (All Hands, AMAs) by supporting recording management, updating run-of-show and planning documents, keeping project trackers current, and other logistics as needed.
• Maintain Inside Greenhouse content by liaising with content owners so pages stay accurate, published, and easy to navigate.
• Coordinate annual Kickoff logistics, including budget tracking, watch-party host support, and other logistical needs.
• Execute on People Experience (PX) programs, including Bonusly distributions, Golden and Silver Gnome award fulfillment, and general PX Workday ticket triage from employees across the organization.
• Manage procurement and vendors for People Success COEs, including purchase orders, change orders, invoice processing, and vendor onboarding steps such as legal and security reviews.
• Coordinate internal People Success rhythms, including QBRs, quarterly meetings, focus/feedback groups, and the monthly distribution of the People Team's executive leadership team update (The People Branch).
• Support offsites and events (for People Team and Employee Resource Groups) by coordinating travel, accommodations, food, and participant communications.
• Assist Organizational Development programs by managing onboarding logistics, facilitator scheduling, new hire surveys, calendar invites, and Ivy League learning content updates - with growth opportunities to facilitate sessions and support new hires directly.
• Additional projects and responsibilities as business needs require.

Qualifications

• Strong attention to detail and organization, with comfort managing multiple tasks, lists, and stakeholders in a fast-paced environment.
• Growth mindset and openness to feedback, with flexibility and adaptability as responsibilities evolve.
• Willingness to roll up your sleeves, handle administrative work, and support a wide range of people programs and events.
• Strong written and verbal communication skills, with comfort using tools like Slack, Zoom, Workday, and Google Workspace to collaborate asynchronously in a fully remote setting.
• Ability to manage logistics and timelines, including calendars, budgets, attendee lists, and vendor processes.
• Comfort working cross-functionally with colleagues across Internal Communications, PX, IDEA, OD, IT, Legal, Security, and Finance.
• Interest in People / HR, Internal Communications, or Employee Experience and excitement about building your career in these areas.
• Experience in coordination, events, operations, or administrative roles, through work, internships, campus roles, or volunteering, a plus.
• Basic video editing or multimedia skills, a plus.

Requirements

• Applicants must be currently authorized to work in the United States on a full-time basis.
• If you are based in California, we encourage you to read this important information for California residents linked here.

Benefits

• Medical, dental, and vision insurance.
• Basic life insurance.
• Mental health resources.
• Financial wellness benefits.
• Fully paid parental leave program.
• Short-term and long-term disability coverage.
• 401(k) plan and company match.
• Up to 14 scheduled paid holidays and up to 80 hours of paid sick leave per calendar year.
• Non-exempt employees accrue up to 20-25 days of paid vacation time annually, depending on tenure.
• Exempt employees have flexible paid time off (PTO).

Company Description

At Greenhouse, we live by our mission through using our own product to help us hire the right person for the job, every time. We are a remote-first company and have shared office spaces in New York City and Ireland, and optional co-working spaces that give us flexibility to do our best work anywhere. We take an active role in our growth through a performance review program that’s committed to providing actionable feedback, and a bonus structure that rewards great performance. We believe that bringing together a variety of perspectives makes us a stronger company – and we nurture leaders who create an inclusive culture and invest into employee resource groups that celebrate our differences and life experiences. We’re proud to have built an award-winning culture that’s been recognized as Fortune’s Best Places to Work and Inc.’s Best Workplaces multiple years in a row.