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Role Description

Urgent Action Fund seeks a results-driven and self-starting Financial Administration Officer to serve as the central hub for all financial operations and primary point of contact for day-to-day finance inquiries. This comprehensive role encompasses full-cycle accounting functions, including:

• Accounts payable processing
• Vendor onboarding
• Credit card management
• Bookkeeping

The ideal candidate will demonstrate expertise in:

• Financial reporting
• Budgeting
• Regulatory compliance
• Account reconciliation
• Audit support

This position bridges cross-team financial operations, ensuring compliance with funder requirements and maintaining accurate financial records across multiple systems and reporting cycles.

Core Responsibilities

• Financial Operations & Daily Management (approximately 40% of the role)
  • Serve as the first point of contact for day-to-day finance-related queries
  • Responsible for accounts payable/invoice processing (Bill.com)
  • Onboards vendors to Bill.com
  • Lead credit card processing and expense report management
  • Perform bookkeeping tasks
  • Address ad hoc finance requests from staff
  • Liaise and manage consultant relationships as needed
  • Support the Director of Finance with presenting financial information and updates to staff
  • Support the Director of Finance with other projects as needed
• Grants Management & Reporting (approximately 20% of the role)
  • Support government grant proposals, budgeting, and reporting
  • Support institutional grant proposals, budgeting, and reporting
  • Review grant guidelines, contracts, and related compliance requirements
  • Communication and coordination between teams on expense allocations, grant tracking and reporting
• Payment Processing & Cash Management (approximately 20% of the role)
  • Process bank wire payments (including addressing wire return issues)
  • Responsible for cash receipts reporting and reconciliation of bank deposits and revenues with Partnerships team
• Compliance & Financial Reporting (approximately 5% of the role)
  • Support annual audit preparations
  • Support 990 preparation
  • Support 1099 tax filings
• Cross-Functional Coordination (approximately 10% of the role)
  • Coordinate with HR staff on reconciliation, payroll, salary deductions, benefits, employee liabilities, etc.
  • Serve as a liaison and coordinate with the Programs and Partnerships teams as needed
• Organizational Responsibilities (approximately 5% of the role)
  • Attend weekly staff meetings and 2 staff retreats per year (one virtual and one in-person)
  • Participate in conversations about political identity frameworks, racial and intersectional justice
  • Attend and participate in supervision meetings
  • Participate in organization-wide events and initiatives

Qualifications

• Accounting degree or 5+ years of nonprofit accounting knowledge & experience, preferably in a social justice or movement philanthropic institution or nonprofit
• Proficient in accounting software (QuickBooks) and spreadsheets with a solid understanding of GAAP and internal control procedures
• Pro-technology with experience in API integrations & finance tech tools (e.g. QuickBooks, Expensify, Bill.com)
• Audit support experience, preferably in a nonprofit setting
• Financial data analysis experience

Skills

• Demonstrates high attention to detail, integrity, and the ability to work under pressure while meeting deadlines
• Committed to maintaining accurate financial records and contributing to organizational efficiency
• Demonstrates a proactive, solutions-oriented approach to project management and overall operations
• Demonstrates strong communication, interpersonal, and conflict-management skills
• Experience with project management with the ability to stay on top of multiple projects
• Must be able to work both independently and as a collaborative member of various teams
• Experience preparing clear, concise technical documentation including financial reports, data analysis summaries, instructions, and policies and procedural guidelines

Work Expectations

• Ability to travel domestically and internationally as required up to 15% of the time
• This position is full-time (36 hours per week in a 4-day workweek) and is exempt
• This position is remote within the United States, with a preference for candidates who can work during ET hours
• Candidates must be authorized to work in the United States

Benefits

• Competitive wages
• Strong benefits package (health, dental, retirement, flex spending for medical and transit, HRA, holistic wellness benefits, communication reimbursement, and a competitive PTO package)

TO APPLY

Please submit your application here via the Workable Platform. Applications will be accepted through March 30th. We will hold interviews in April and May and our target candidate start date is in June.

DO YOU THINK THIS MIGHT BE YOU?

If you see yourself in this job description but don’t feel like you meet every single criterion, we encourage you to apply anyway!