Executive Assistant to CEO (Remote | Philippines)

Ava Health is hiring a high-performing Executive Assistant to work directly with our CEO. This is a critical role for someone who operates with precision, moves fast, and takes ownership.

This is not a traditional EA position. You will act as a strategic partner to the CEO, managing priorities, driving execution, and ensuring nothing falls through the cracks.

About the Role

You will be responsible for managing the CEO’s time, communication, and daily operations. You will bring structure to a fast-moving environment, anticipate needs before they arise, and execute at a high level without constant direction.

If you are proactive, detail-oriented, and communicate with clarity, this role is built for you.

What You’ll Own

Executive Operations

• Manage and optimize CEO’s daily schedule and priorities
• Prepare daily briefs and ensure readiness for all meetings
• Anticipate conflicts and proactively solve them

Email & Communication

• Own and manage CEO inbox
• Draft and respond to emails on behalf of the CEO
• Track follow-ups and ensure timely responses

Calendar & Scheduling

• Coordinate all meetings across internal and external stakeholders
• Align calendar with priorities and protect focus time
• Ensure meetings are purposeful and well-prepared

Meetings & Follow-Through

• Prepare agendas and materials
• Take notes and track action items
• Drive follow-ups and accountability across teams

Travel & Logistics

• Plan and manage domestic and international travel
• Build detailed itineraries and manage all bookings

Events & Coordination

• Plan events, dinners, and key engagements
• Manage logistics and guest coordination end-to-end

Personal Support

• Manage personal scheduling and key reminders
• Coordinate gifts, special dates, and personal logistics

Projects & Systems

• Track CEO-led initiatives and ensure execution
• Build and improve systems (Notion, workflows, trackers)
• Conduct research and present clear summaries

What We’re Looking For

• 3–7 years experience supporting a CEO or senior executive
• Strong written and verbal English communication
• Exceptional attention to detail and organization
• Highly proactive with strong ownership mindset
• Able to manage multiple priorities without missing details
• High discretion and professionalism
• Tech-savvy: Google Workspace, Notion, Slack, Zoom, CRM tools
• Based in the Philippines with a reliable remote setup

Why Join Ava Health

• Work directly with the CEO in a high-impact role
• Fast-paced, growth-focused environment
• Opportunity to build systems and influence operations
• Long-term, full-time remote position
• Competitive compensation

How to Apply

Submit your resume along with your best cover letter that clearly demonstrates how you operate at a high level.

Your cover letter must address the following:

1. How you prioritize when everything feels urgent
2. The systems and tools you use to stay organized
3. A specific example of when your attention to detail prevented a mistake

Include the word “Precision” in the subject line of your application.

Incomplete applications or those that do not follow instructions will not be reviewed.

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