Role Description

We are seeking a highly organized and discreet Executive Assistant to support and anticipate the needs of senior leadership within the Law and Compliance Department(s). This role serves as a trusted partner to the Executive(s) and team, ensuring seamless day-to-day support while managing sensitive and confidential information with the highest level of professionalism, discretion, and sound judgment. The role involves managing complex administrative tasks; coordinating meetings, travel, and communications; and supporting various department operations.

• Manage Compliance senior leadership calendars, schedule meetings, resolve scheduling conflicts, and prioritize competing needs.
• Coordinate meeting logistics including travel, conference rooms, technology setup, and catering as applicable.
• Coordinate effectively with a team of other Executive and administrative assistants across Symetra to understand internal dynamics and build and maintain a strong rapport to support cross-department/cross-function needs, identify process improvements, and ensure ongoing professional growth, tech savviness, and general upskilling.
• Prepare meeting agendas and materials; take meeting minutes as needed; support large department meetings including scheduling and follow-up.
• Compose, edit, and proofread a variety of communications on behalf of leaders (correspondence, reports, policies, forms, and other materials).
• Support presentation development through research, detailed editing, attention to brand standards, and preparation of summary materials and reports.
• Maintain confidential filing systems (electronic) and coordinate use of and access to department databases and information systems by Executives and their team.
• Reconcile invoices and expense reports; assist with purchasing and vendor coordination as needed.
• Organize team events (team building, offsites, department programs/initiatives) and support internal communications.
• Handle incoming calls and emails, screen, and route appropriately, and prioritize time-sensitive requests.
• Provide light project coordination support (tracking deliverables, monitoring status, completing project tasks for leaders and team).

Qualifications

• College degree or equivalent work experience required.
• 5–8 years of relevant administrative or executive support experience, preferably supporting senior leadership.
• A professional who projects competence through communication, organization, and demeanor.
• Proven ability to handle confidential information with discretion and professionalism.
• Strong written and verbal communication skills; comfort drafting, editing, and proofreading executive communications.
• Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
• A curious, adaptable, strategic thinker who remains composed under pressure.
• Strong calendar management, time management, and customer service skills.
• Solid critical thinking skills and ability to work independently with sound judgment.
• Experience with multiple technology and software platforms including Artificial Intelligence tools.
• High school diploma required.

Benefits

• Flexible full-time or hybrid telecommuting arrangements.
• Plan for your future with our 401(k) plan and take advantage of immediate vesting and company matching up to 6%.
• Paid time away including vacation and sick time, flex days, and ten paid holidays.
• Give back to your community and double your impact through our company matching.

Compensation

Hourly Range: $32.80 – $54.64 plus eligibility for annual bonus programs.

Work Authorization

Employer work visa sponsorship and support are not provided for this role. Applicants must be currently authorized to work in the United States at hire and must maintain authorization to work in the United States throughout their employment with our company.

Identity Verification

Symetra is committed to fair and secure hiring practices. For all roles, candidates will be required (after the initial phone screen) to be on video for all interviews. Symetra will take affirmative steps at key points in the process to verify that a candidate is not seeking employment fraudulently, e.g. through use of a false identity.