Role Description

The Payroll Specialist is responsible for all facets of processing payroll for assigned business units ensuring accuracy, compliance and efficiency. Reporting directly to the Payroll Director, this position plays a key role in maintaining payroll integrity and supporting business units with payroll-related inquiries.

Responsibilities

• Bi-Weekly and Off-Cycle Payroll Processing:
  • Process complex, high-volume bi-weekly payrolls for assigned business units and manage off-cycle payroll items as needed.
  • Audit HRIS payroll related records for accuracy, work with HR Operations team to address corrections and discrepancies.
  • Manage set-up and processing for new hires, terminations, leave of absence cases.
  • Verify accurate completion and post timesheets.
  • Run reports and prepare import files.
  • Process final wage and PTO payments for terminated team members.
  • Process and track employee garnishment notices.
  • Respond to state agency inquiries.
  • Process and reconcile 401k transactions, managing deferrals, loans and employer match files with plan administrator platform.
  • Process off-cycle bonus payrolls, on-demand manual checks and tax adjustments as needed.
  • Prepare and submit state mandated reports as applicable, i.e. worksite and labor statistics reports, workman’s compensation, etc.
  • Provide payroll consultation and communicate on assigned business unit inquiries.
• Payroll Accounting:
  • Perform various payroll accounting, auditing, analysis, and reporting tasks each bi-weekly payroll cycle.
  • Prepare and post journal entries in Deltek Vantagepoint.
• General:
  • Support assigned business units with payroll-related inquiries and requests.
  • Assist with mergers of newly acquired business units into Vantage Point, activities include test export files, review processes for time posting, compare VP/UKG for accuracy.
  • Support data integrity in HRIS and Payroll systems by working closely with relevant team members on workflows, addressing issues as they arise. Review all employee related data in HRIS system.
  • Support year-end financial, 401k and workers compensation insurance audits.

Qualifications

• Educational Background: Bachelor's degree in Accounting or related field, preferred.
• Experience:
  • Minimum 3 years of experience with UKG Pro.
  • Minimum 5 years of experience with processing multi-state payroll and payroll compliance.
  • Ability to work in a fast-paced and demanding environment.
  • Certified Payroll Professional preferred.
• Technical Skills:
  • Current knowledge in relevant compensation and payroll laws and regulations.
  • Ability to maintain confidentiality and work well on a team.
  • Proficient in using UKG Pro.
  • Proficient in using Microsoft Excel, Word, and Outlook.
• Competencies:
  • Adaptability: Flexibility and willingness to work on various projects and tasks, embracing new challenges with enthusiasm.
  • Initiative: Demonstrated ability to work independently and take initiative to drive projects forward.
  • Attention to Detail: Detail oriented, ensuring accuracy in payroll calculations and processing, able to work well under pressure and meet deadlines.

Location

REMOTE

Travel

none

Compensation & Benefits

• Salas O’Brien health and welfare benefits are designed to invest in you, and in the things you care about.
• Your health, well-being, security, and future are prioritized.
• Team members have access to medical, dental, vision, and basic life insurance.
• 401(k) plan and the ability to purchase company stock at a discount.
• Both U.S. and Canadian (PTO) plans for full-time salaried, exempt and non-team members.
• 10 paid holidays and paid leave programs for military service and new parents.
• Certain roles may be eligible for additional rewards, including merit increases, performance discretionary bonus, and stock.
• The base salary range for this position is $70,000 to $87,000.
• Individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

Equal Opportunity Employment Statement

Salas O’Brien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state/provincial, or local laws. Salas O’Brien will accommodate the disability-related needs of applicants as required by law.