O'Mally Management Group logo
O'Mally Management Group

"We put the HUMAN in Human Resources"

Administrative Assistant – IT Director

Administrative AssistantAdministrative AssistantPart TimeRemoteLeadTeam 1-10Since 2018Company SiteLinkedIn

Location

Texas

Posted

2 days ago

Salary

Not specified

Seniority

Lead

High SchoolEnglish

Job Description

• Provide centralized administrative and compliance coordination support across HHER • Coordinate HIPAA and other required employee training courses across HHER • Track training completion, certificates, and renewal timelines • Maintain compliance logs and training records • Monitor outstanding or overdue training requirements and follow up as needed • Support onboarding compliance tasks related to training and documentation • Confirm receipt, completeness, and documentation integrity • Maintain organized file logs and audit-ready records • Flag missing, incomplete, or outdated documents to chain of command • Provide administrative coordination support to the IT Director • Track contracts, agreements, renewals, and related documentation • Maintain organized records of IT administrative materials • Follow up on non-urgent but time-sensitive administrative items • Serve as a point of coordination to reduce administrative workload for IT leadership

Job Requirements

  • Prior administrative or compliance-related experience (school district, healthcare, or regulated environments preferred)
  • Strong organizational skills with exceptional attention to detail
  • High level of professionalism, discretion, and confidentiality
  • Ability to manage multiple tracking systems and deadlines
  • Strong written and verbal communication skills
  • Comfortable working independently with structured guidance
  • Proficiency with Microsoft Office and shared file systems
  • Experience coordinating compliance-related training or documentation (preferred)
  • Familiarity with HIPAA or healthcare-adjacent environments (preferred)
  • Experience supporting leadership in an administrative capacity (preferred)

Benefits

  • 401K with company match

Related Categories

Related Job Pages

More Administrative Assistant Jobs

Attane Health logo

Administrative Support Specialist

Attane Health

The right foods delivered. Better healthcare received.

Administrative Assistant2 days ago
Full TimeRemoteTeam 11-50Since 2021

Administrative Support Specialist providing organizational support for Free Form Market

Illinois
$28 - $33 / hour
20four7VA logo

Podcast Operations Virtual Assistant

20four7VA

End-to-End Virtual Staffing Solutions | Hire Simply, Scale Quickly

Administrative Assistant2 days ago
Part TimeRemoteTeam 51-200Since 2010H1B No Sponsor

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia. We are seeking a highly organized and proactive Podcast Operation...

United States + 3 moreAll locations: United States, United Kingdom, Canada, Australia
Administrative Assistant2 days ago
Full TimeRemote

The role involves connecting with clients to understand their needs, organizing schedules and confirmations, and providing professional communication throughout their experience. Responsibilities also include managing logistics to ensure smooth operations and contribute to a positive client experience.

CommunicationOrganizationCustomer ServiceTime Management
United States
Fujifilm logo

Senior Service Administration Specialist

Fujifilm

At FUJIFILM Healthcare Americas Corporation, we’re on a mission to innovate for a healthier world, and we need passionate, driven people like you to help us get there. Our cutting-edge healthcare solutions span diagnostic imaging, enterprise imaging, endoscopic and surgical imaging, as well as in-vitro diagnostics. Our headquarters is in Lexington, Massachusetts, an inspiring healthcare research hub in a historic town. Fujifilm is globally headquartered in Tokyo with over 70,000 employees across four key business segments of healthcare, electronics, business innovation, and imaging. We are guided and united by our Group Purpose of “giving our world more smiles.”

Administrative Assistant2 days ago
Full TimeRemoteTeam 501-1,000

The Sr Service Administration Specialist, ES will support the Endoscopy business unit by administering all service-related functions for ES Capital Equipment, from the time of installation to the time that the equipment is sent inhouse for repairs. This position will have oversig...

Contract AdministrationProject ManagementMicrosoft OfficeSAPSalesforceData Analysis
United States