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Podcast Operations Virtual Assistant
Location
United States + 3 moreAll locations: United States, United Kingdom, Canada, Australia
Posted
2 days ago
Salary
Not specified
Seniority
Mid Level
No structured requirement data.
Job Description
Role Description
20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia. We are seeking a highly organized and proactive Podcast Operations Virtual Assistant to support a growing podcast and coaching business. The podcast ranks within the top 2.5% globally and plays a major role in the company’s marketing and sales funnel.
The ideal candidate will manage the behind-the-scenes operations of the podcast, including:
- Guest coordination
- Episode scheduling
- Content assets
- Marketing support
This role is perfect for someone who enjoys working with content, podcasts, and digital media workflows while ensuring smooth execution of each episode. This position allows the podcast host to focus on content creation, client coaching, and business growth while the VA manages the operational workflow.
The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.
Qualifications
- Excellent written and spoken English
- Strong organizational and project management skills
- Experience managing podcast production workflows or digital content
- Ability to manage multiple moving parts and deadlines
- Strong communication and follow-up skills
- Detail-oriented and process-driven
Requirements
- Coordinate podcast episode workflows from guest booking to episode release
- Manage guest communication, scheduling, and confirmations
- Ensure all podcast assets are collected before recording (bio, headshot, links, etc.)
- Maintain and follow the podcast production checklist and systems
- Coordinate with the podcast editor to ensure episodes are completed on schedule
- Track upcoming episodes and publishing calendar
- Communicate with podcast guests via email
- Send onboarding instructions and recording details
- Follow up for required materials and assets
- Notify guests when their episode goes live
- Provide promotional materials for guests to share
- Create and organize episode assets
- Assist with episode descriptions, show notes, and promotional copy
- Support creation of marketing graphics and promotional materials
- Help distribute and promote new episodes across platforms
- Coordinate promotional outreach with guests
- Assist in repurposing existing podcast content (250+ episodes)
- Help identify opportunities to reuse past content
- Support creation of additional content assets from previous episodes
- Maintain organized documentation and production workflows
- Manage episode tracking systems and task lists
- Assist with general operational tasks related to the podcast and coaching business
- Review the edited audio to ensure it meets quality standards before uploading it to our host and scheduling the release
- Manage the content schedule and proactively communicate this schedule to our guests
Benefits
- Competitive rates
- Weekly payments
- Various open roles are available
- Free training and upskilling
- Constant support and guidance
- A vibrant community always ready to support you
- And more!
Job Requirements
- Excellent written and spoken English
- Strong organizational and project management skills
- Experience managing podcast production workflows or digital content
- Ability to manage multiple moving parts and deadlines
- Strong communication and follow-up skills
- Detail-oriented and process-driven
- Coordinate podcast episode workflows from guest booking to episode release
- Manage guest communication, scheduling, and confirmations
- Ensure all podcast assets are collected before recording (bio, headshot, links, etc.)
- Maintain and follow the podcast production checklist and systems
- Coordinate with the podcast editor to ensure episodes are completed on schedule
- Track upcoming episodes and publishing calendar
- Communicate with podcast guests via email
- Send onboarding instructions and recording details
- Follow up for required materials and assets
- Notify guests when their episode goes live
- Provide promotional materials for guests to share
- Create and organize episode assets
- Assist with episode descriptions, show notes, and promotional copy
- Support creation of marketing graphics and promotional materials
- Help distribute and promote new episodes across platforms
- Coordinate promotional outreach with guests
- Assist in repurposing existing podcast content (250+ episodes)
- Help identify opportunities to reuse past content
- Support creation of additional content assets from previous episodes
- Maintain organized documentation and production workflows
- Manage episode tracking systems and task lists
- Assist with general operational tasks related to the podcast and coaching business
- Review the edited audio to ensure it meets quality standards before uploading it to our host and scheduling the release
- Manage the content schedule and proactively communicate this schedule to our guests
Benefits
- Competitive rates
- Weekly payments
- Various open roles are available
- Free training and upskilling
- Constant support and guidance
- A vibrant community always ready to support you
- And more!
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