Role Description

Success in this role relies on building strong relationships with other administrative partners across the organization to streamline scheduling and coordination. The Executive Assistant must bring proven experience supporting executives, excellent attention to detail, and a commitment to accuracy.

The Executive Assistant will also support monthly reporting workflows by pulling data from EPIC or Tableau and translating those insights into clear, executive‑ready slide decks. Additional responsibilities include managing Excel spreadsheets for basic performance reporting, submitting budgets and purchase orders, completing Workday tasks, and leveraging survey tools for scheduling needs.

This is a full‑time, remote role with standard business hours of Monday–Friday, 8:00 a.m.–5:00 p.m. CST.

Qualifications

• 5+ years of experience supporting executives or senior leaders
• Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word)
• Exceptional attention to detail with a strong focus on accuracy and quality
• Self‑starter with the ability to anticipate needs and take initiative
• Ability to work autonomously while managing multiple priorities
• High degree of flexibility and comfort working in a fast‑changing environment

Requirements

• Ensures financial resources are utilized effectively.
• Manages the administrative and business details of the office(s).
• Manages daily operation of the area.
• Exercises authority as delegated, reflecting independent judgment and discretion in the performance of duties and special projects.
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

Benefits

• Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.
• At our growing health system, we support each other and encourage excellence among all who are part of our workforce.
• High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities

• Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance.
• Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment.
• Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area.
• Team Interaction: Provides informal guidance and support to team members.

Core Capabilities

• Supporting Colleagues:
  • Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance and gain knowledge in new areas.
  • Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.
  • Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences.
• Delivering Excellent Services:
  • Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.
  • Solves Complex Problems: Approaches problems from different angles; identifies new possibilities to interpret opportunities and develop concrete solutions.
  • Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness.
• Ensuring High Quality:
  • Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.
  • Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them.
  • Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring.
• Managing Resources Effectively:
  • Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.
  • Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.
  • Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities.
• Fostering Innovation:
  • Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.
  • Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.
  • Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications

• Relevant Work Experience: 4 years
• Education: Bachelor's

Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled.