Event Coordinator

EventsEventsFull TimeRemoteTeam 10,001+Since 1986H1B No SponsorCompany SiteLinkedIn

Location

Connecticut + 3 moreAll locations: Connecticut, Massachusetts, Pennsylvania, Rhode Island

Posted

58 days ago

Salary

Not specified

Bachelor Degree2 yrs expEnglish

Job Description

• Assist the Director of Events and Events Team with coordination of individual event elements and tasks as needed, from pre-event conception through post-event process for hosted events, industry/tradeshow sponsorships, and in-office events. • Draft social posts and website copy for assigned events. • Create events and event landing pages in Cvent. • Collaborate with Marketing Operations team to support event-related email marketing efforts, invitee list management, and contract tracking. • Assist with external and internal pre- and post-event communications, including proofreading event materials. • Coordinate F&B arrangements, event supplies, shipping, signage, room setups, A/V, printing, and timeline tracking where applicable for assigned events. • Handle registration management for assigned events, including internal registration updates, manual registration confirmations when needed, etc. • Schedule pre- and post-event meetings with event stakeholders. • Assist in monitoring event inventory. • Perform venue research and accurately forecast event costs. • Assist with payment processing. • Collaborate and coordinate with cross-functional and international teams, including Sales, Client Service, Influencer/Partner Marketing, Solutions Marketing, Brand Marketing, and Legal. • Assist with a variety of administrative and operational tasks needed to execute events as assigned. • Assist with onsite event management as needed/travel to events, which may require work outside of standard business hours (approx. once per quarter).

Job Requirements

  • Bachelor’s degree
  • 1-2 years of experience in an event coordination role
  • Strong attention to detail and collaboration skills
  • Excellent written, verbal, and interpersonal communication skills
  • Strong time-management and project management skills, with the ability to manage multiple events/projects at once in a fast-paced and sometimes reactionary environment
  • Ability to manage both strategic and tactical tasks, with willingness to handle a mix of detailed and administrative work
  • Proven ability to effectively self-start, act resourcefully, and meet deadlines
  • Comfortable with learning new technology
  • Proficient in Outlook, Excel, and PowerPoint. Experience with Cvent, Salesforce, or similar technologies a plus

Benefits

  • health
  • dental
  • 401k plan
  • tuition and professional development reimbursement plan

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