Smartsheet

Modern work management platform

Services Operations Analyst

OperationsOperationsFull TimeRemoteTeam 1,001-5,000Since 2005H1B SponsorCompany SiteLinkedIn

Location

United States

Posted

37 days ago

Salary

Not specified

Bachelor Degree4 yrs expEnglish

Job Description

• Independently manage assigned operational workflows within Professional Services Operations, such as intake processing, project setup, assignment management, or billing readiness • Execute and validate complex project configurations to ensure accuracy and compliance with contractual and delivery requirements • Act as a point of contact for operational questions related to owned areas • Create and process Statements of Work using approved templates and guidelines • Review SOWs for completeness, clarity, and operational feasibility, escalating non-standard language, redlines, or risk areas as needed • Support contract revisions and updates by incorporating approved changes into SOWs • Partner with Sales, Professional Services, Finance, and Legal to support services deal execution and operational readiness • Coordinate handoffs and follow-ups to ensure timely project kickoff and billing enablement • Generate and maintain operational reports related to project status, utilization, forecasting, and billing • Monitor data quality within PSA systems and proactively resolve discrepancies within owned workflows • Surface trends or recurring issues to senior team members • Maintain and update SOPs, job aids, and process documentation for owned operational areas • Identify opportunities to improve efficiency, reduce errors, and improve scalability • Support rollout and adoption of process changes and system enhancements

Job Requirements

  • 4–6 years of experience in Professional Services Operations, Business Operations, or a related role
  • Experience creating and managing Statements of Work using standard templates
  • Solid understanding of Professional Services delivery models and PSA systems
  • Ability to independently manage complex operational tasks within defined frameworks
  • Strong attention to detail with the ability to identify and escalate risk appropriately
  • Comfortable partnering cross-functionally to drive execution
  • Excellent written and verbal communication skills.

Benefits

  • Fully paid Health & Life insurance for full-time employees and family members
  • Monthly stipend to support your work and productivity
  • Asociacion Solidarista with employee and employer contributions, as well as potential alliances with entities such as universities, gyms, etc.
  • 12 days paid Vacation + Flexible Time Away Program
  • 20 weeks fully paid Maternity Leave
  • 12 weeks fully paid Paternity/Adoption Leave
  • Personal paid Volunteer Day to support our community
  • Opportunities for professional growth and development, including access to Udemy online courses
  • Company Funded Perks, including a counseling membership and your own personal Smartsheet account
  • Teleworking options from any registered location in Costa Rica (role-specific).

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