Smartsheet
Modern work management platform
Senior Services Operations Analyst
Location
United States
Posted
38 days ago
Salary
Not specified
5 yrs expEnglish
Job Description
• Serve as the primary owner and subject matter expert for Professional Services SOWs, including creation, redlining, review, and operational approval
• Partner with Sales, Legal, Finance, and Professional Services leadership to ensure SOWs are operationally sound, deliverable, and aligned with revenue recognition and delivery standards
• Identify and mitigate operational, financial, and delivery risk during SOW review, including scope clarity, assumptions, dependencies, milestones, and acceptance criteria
• Own and maintain SOW templates, content libraries, and standard clauses, ensuring consistency, compliance, and scalability across services offerings
• Drive continuous improvement of SOW structure, language, and processes to reduce friction, cycle time, and downstream delivery issues
• Act as an escalation point for complex or non-standard SOWs, including custom delivery models and edge cases
• Serve as a trusted subject matter expert across Professional Services Operations, including PSA tooling, intake, project setup, billing readiness, forecasting, and delivery governance
• Provide operational leadership and decision support to stakeholders without formal authority
• Act as an escalation point for complex operational issues impacting services delivery, revenue, or customer outcomes
• Partner closely with Sales, Professional Services, Finance, Legal, Resource Management, and Sales Support to operationalize services engagements from deal close through delivery and billing
• Translate business and contractual requirements into executable operational processes and system configurations
• Support alignment across teams by proactively identifying dependencies and risks
• Own and drive improvements to Services Operations processes, frameworks, and controls to improve efficiency, predictability, and scale
• Lead enhancements to PSA system usage, data integrity, reporting, and governance
• Identify opportunities for automation, simplification, and standardization across services workflows
• Perform and oversee complex project setup and operational configuration to ensure engagements align with contractual terms and financial requirements
• Support delivery teams and leadership with troubleshooting project-level issues related to scope, forecasting, resourcing, and billing
• Manage competing priorities and initiatives across stakeholders
• Create, maintain, and evolve SOPs, playbooks, and process documentation, including SOW guidance and intake standards
• Establish operational standards and best practices that reduce reliance on tribal knowledge
• Communicate changes clearly and support adoption across global stakeholder groups
Job Requirements
- 5+ years of experience in Professional Services Operations, Deal Desk, Business Operations, or a related function
- Extensive experience creating, reviewing, and redlining Statements of Work in a SaaS or Professional Services environment
- Strong understanding of Professional Services delivery models and PSA systems
- Proven ability to independently lead complex operational initiatives
- Demonstrated ability to influence without authority and operate as a trusted advisor
- Strong analytical, process, and problem-solving skills
- Excellent written and verbal communication skills.
Benefits
- Fully paid Health & Life insurance for full-time employees and family members
- Monthly stipend to support your work and productivity
- Asociacion Solidarista with employee and employer contributions, as well as potential alliances with entities such as universities, gyms, etc.
- 12 days paid Vacation + Flexible Time Away Program
- 20 weeks fully paid Maternity Leave
- 12 weeks fully paid Paternity/Adoption Leave
- Personal paid Volunteer Day to support our community
- Opportunities for professional growth and development, including access to Udemy online courses
- Company Funded Perks, including a counseling membership and your own personal Smartsheet account
- Teleworking options from any registered location in Costa Rica (role-specific).
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