Proposal Specialist, Sales Effectiveness
Location
United States
Posted
20 days ago
Salary
$63K - $77K / year
Seniority
Senior
3 yrs expEnglish
Job Description
• Lead the RFP shred and develop the Proposal Project Plan outlining SME assignments, deadlines, compliance requirements, and escalation points
• Schedule and facilitate all Color Team meetings (Blue, Pink, Green, Red), ensuring adherence to governance timelines and structured checkpoints
• Monitor compliance, Q&A submissions, amendments, formatting requirements, pricing alignment, and version control throughout proposal development
• Escalate risks related to timelines, compliance gaps, or SME responsiveness to leadership as needed
• Facilitate Maroon and Gold Team review, incorporate Legal and Executive feedback, and manage final submission logistics
• Submit proposals in advance of deadlines, retain proof of submission, and maintain complete documentation within the system of record
• Lead internal debrief sessions, document lessons learned, and update proposal metadata to support continuous improvement
• Understanding of the full proposal lifecycle from capture through debrief
• Familiarity with gate reviews and color team governance structures
• Knowledge of compliance requirements, documentation standards, and submission protocols
Job Requirements
- 3–5 years’ experience in proposal coordination, project management, capture management, or operations
- Strong understanding of structured proposal methodologies (APMP, Shipley, or similar preferred)
- Experience managing cross-functional teams in deadline-driven environments
- Familiarity with government and commercial procurement processes
- Experience with proposal/project management tools (Responsive, Monday.com, SharePoint, etc.)
Benefits
- Free premium medical, dental, life and vision insurance
- Generous 401(k) match
- Aya also offers other benefits to those that are eligible and where required by applicable law, including reimbursements and discretionary bonuses
- Aya provides paid sick leave in accordance with all applicable state, federal, and local laws. Aya’s general sick leave policy is that employees accrue one hour of paid sick leave for every 30 hours worked. However, to the extent any provisions of the statement above conflict with any applicable paid sick leave laws, the applicable paid sick leave laws are controlling
- Celebrations! We hit our goals and reward ourselves.
- Company-sponsored virtual events, happy hours and team-building activities are always on the horizon — plus, you get a special treat on your birthday!
- Unlimited DTO — we believe in time off!
- Virtual yoga, meditation or boot camp classes offered daily
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