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Role Description

The Vendor Management Coordinator serves as a primary point of contact between external vendors and internal business stakeholders. This role supports the full vendor lifecycle—including onboarding, data maintenance, contract administration, and ongoing monitoring—to ensure accuracy, compliance, and timely execution of vendor-related activities. The Coordinator helps maintain an organized, audit-ready vendor environment and supports leadership with reliable data and reporting.

Responsibilities and Duties:

• Vendor Onboarding & Offboarding:
  • Add new vendors into the vendor management system and ensure all required information is complete and accurate.
  • Manage the vendor offboarding process and ensure proper documentation and system updates.
  • Notify Accounts Payable of new vendor additions and assist as needed with invoice processing.
• Contract & NDA Coordination:
  • Process Non-Disclosure Agreement (NDA) requests via DocuSign and coordinate between vendors, Legal, and senior leadership.
  • Support contract management by entering contract metadata, maintaining accuracy, and ensuring contract files are properly stored.
  • Monitor contract renewal dates and coordinate renewal activities with business channels and senior leadership.
• Vendor Data Management:
  • Maintain and update vendor records in the vendor management database as changes occur.
  • Perform monthly vendor data quality assurance, including reconciling vendor lists and validating data accuracy.
• Vendor Monitoring & Performance:
  • Log vendor incidents, gather remediation details, and track follow-up actions.
  • Coordinate recurring vendor business reviews and track performance outcomes.
  • Run monthly exclusionary checks on the vendor panel in accordance with agency guidelines.
• Reporting & Compliance:
  • Prepare quarterly reports to support the Vendor Management Sub-Committee.
  • Ensure compliance with all company policies and procedures.
  • Perform additional vendor management tasks as assigned.

Qualifications

• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Effective written and verbal communication skills.
• Proficiency with Microsoft Office applications, especially Excel and Outlook.
• Ability to learn vendor management software (experience with ProcessUnity is helpful).
• Associate’s or Bachelor’s degree in Business, Finance, Risk, or related field.
• Experience in vendor management, procurement, risk management, or Accounts Payable.
• Familiarity with DocuSign workflows.
• Experience in a financial services or regulated environment.

Benefits

• Estimated Rate of Pay: $33.65 - $36.06
• This position is full-time; non-exempt.
• In addition, Plaza offers a competitive benefits package including:
  • Medical/dental/vision
  • Paid time off and holidays
  • 401(k)
  • Life and pet insurance
  • Employee friends and family loan
  • Employee assistance program that includes a variety of discounted services