This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more.

Role Description

This role offers an opportunity to provide high-level support as a personal executive assistant within a dynamic and mission-driven environment at Job Duck. The position is ideal for someone who enjoys bringing order to complexity, communicating with clients, and supporting workflows that evolve over time. You will help maintain organized operations, oversee client follow-ups, and ensure that important information is managed with care and accuracy. The role is well suited for an individual who thrives in fast-paced settings, takes initiative, and handles confidential details with professionalism and empathy. Candidates who value precision, compassion, and strong client relationships will excel in this position.

• Monthly Compensation Range: 1,060 to 1,150 USD

Responsibilities include, but are not limited to:

• Providing executive-level support with professionalism and discretion
• Preparing and organizing client information and materials
• Assisting with various administrative duties based on evolving needs
• Prioritizing tasks and ensuring timely completion
• Supporting immigration-related processes when needed
• Organizing files, tasks, and documentation
• Communicating with clients and managing follow-ups
• Maintaining confidentiality in all written and verbal communication
• Assisting with client communication through RingCentral and Gmail
• Managing and updating CRM records in Clio

Qualifications

• Experience in Immigration Law is a plus
• At least 1 year in an Executive Assistant role
• Software and tools: Clio, RingCentral, Gmail
• Experience with immigration processes is appreciated
• Clio experience is strongly preferred
• Ability to work with minimal training
• Must be comfortable interacting with clients and managing follow-ups
• Proficient in organizing files, tasks, and documentation

Requirements

• Work Schedule: Monday-Friday
• Location: Remote Pacific Standard Time [PST]
• Work Shift: 8:00 AM - 5:00 PM [PST][PDT] (United States of America)
• Languages: English, Spanish

Application Process

Ready to dive in? Apply now and make sure to follow all the instructions! Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process. Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.