This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more.

Role Description

This role exists for one reason: To help a high-performing Account Executive sell at the highest possible level. You will serve first and foremost as the AE’s Personal Assistant, helping manage the pod, the pipeline, and client communication so the AE can focus almost entirely on selling and developing the team.

Some of the work will be low-level admin. That is intentional. The mission is to remove anything that distracts from revenue generation — CRM updates, follow-ups, documentation, coordination. You are the leverage.

The pod is currently generating approximately $250,000/month in collected revenue. Success in this role means enabling the AE to grow that to $500,000–$600,000+ per month by:

• Ensuring perfect follow-up discipline
• Keeping the pipeline clean and organized
• Increasing inbound conversion
• Eliminating administrative bottlenecks
• Protecting the AE’s time

This is a support function tied directly to revenue performance.

Qualifications

• Experience in Sales Management, Client Success, or Recruiting Management (Preferred)
• Experience as Chief of Staff or High-Level Executive Assistant

Requirements

• Fully comfortable serving in a support role to a top-performing AE
• Understands that the mission is maximizing sales time
• Highly proactive — you anticipate problems before they happen
• Comfortable handling both strategic and administrative work
• Competitive and driven — you want the pod to win
• Values long-term stability and growth within one company
• 100% comfortable working U.S. Eastern Time hours, with occasional after-hours responsiveness
• This is not a passive admin role. You are expected to think, improve systems, and hold the line on follow-up standards.

Core Responsibilities

• Pipeline & CRM Execution
  • Move and organize deals in the CRM
  • Ensure no deal goes untouched beyond 48 hours
  • Maintain absolute pipeline cleanliness
• Inbound Conversion
  • Proactively nurture inbound inquiries via call, text, and email
  • Increase conversion rates through disciplined outreach
• Pre-Meeting Preparation
  • Add detailed notes to meetings (company revenue, team location, context)
  • Conduct research using ZoomInfo and other tools
• Post-Meeting Support (Non-Closed Deals)
  • Maintain a daily follow-up tracker
  • Draft follow-up emails based on calls
  • Surface deals requiring immediate attention
• Post-Meeting Support (Closed Deals)
  • Draft job descriptions from call notes
  • Log detailed CRM notes
  • Link recordings and pin documentation
  • Create and send service order forms
  • Introduce internal team members
• Real-Time Client Support
  • Monitor Slack and inbox
  • Draft responses while the AE is on calls
  • Maintain a 15-minute response standard
• Recruitment Oversight
  • Monitor deal progress in active recruiting pipelines
  • Review recruiter communications
  • Raise red flags early
  • Identify expansion opportunities

Compensation

• Base: $2,250 – $2,500 USD per month
• Variable: Approximately $700 – $1,500 USD per month to start, depending on POD collected revenue
• Variable compensation is tied to collected pod revenue, currently at $250,000/month.
• As the pod grows toward $500,000–$600,000+ per month, your compensation grows with it.
• Your performance is directly tied to enabling more revenue.

Who This Role Is For

• Someone who gets satisfaction from being the right hand to a top seller
• Someone who wants to be indispensable
• Someone competitive and outcome-driven
• Someone who values stability and long-term growth