Fenix24 is an industry-leading cyber disaster recovery and restoration company. Battling threat actors as The World’s First Civilian Cybersecurity Force, Fenix24 delivers cybersecurity services through its four battalions: Fenix24 for ransomware recovery and restoration; Athena7 for IT security assessments, strategy and planning; Grypho5 for ongoing security-based management; and Argos99 for expert insights into data, assets and infrastructure.

Under its Securitas Summa program, Fenix24 ensures organizations are prepared to effectively resist and rapidly recover from a cyberattack, offering a combination of managed data and infrastructure protection, real-time threat intelligence, and ongoing hardening and breach resistance.

 

About This Position

The Accounts Payable Specialist plays a central role in ensuring smooth, accurate, and timely Accounts Payable operations for the organization. This position is well suited for someone who enjoys owning the Accounts Payable process end‑to‑end, maintaining strong vendor relationships, and supporting efficient purchasing and payment workflows.

In addition to core Accounts Payable responsibilities, the role also provides opportunities to contribute to select general accounting activities that complement the payable function and support the broader finance team. These supplemental tasks provide variety and help strengthen financial operations without shifting the primary focus away from Accounts Payable.

 

Key Responsibilities

• Own the complete accounts payable cycle, including invoice entry, coding, approvals, and payment processing.
• Manage vendor relationships, resolve discrepancies, and ensure timely and accurate communication.
• Lead weekly check runs and electronic payment processes, maintaining strong internal controls.
• Manage the Purchasing Board and respond promptly to vendor and internal purchase inquiries.
• Monitor and maintain the AP aging report, ensuring timely payments and supporting cash flow management.
• Maintain W‑9s, vendor contracts, and other compliance documentation.
• Prepare and file annual 1099 forms in accordance with IRS guidelines.
• Oversee and enhance AP controls, including AP workflow/automation tools (e.g., Ramp, NetSuite AP automation).
• Assist with purchasing coordination and office supply procurement.
• Assist with month-end closing activities related to AP, including accruals and prepaid schedules.
• Prepare and reconcile select balance sheet accounts, such as vendor statements, accrued liabilities, and prepaid/recurring payments.
• Support general ledger maintenance through AP-related journal entries.
• Participate in internal control improvements and documentation initiatives.
• Collaborate with the accounting team on special projects or process enhancements.

 

Qualifications, Requirements & Preferred Skills

• Required Skills

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field
• Minimum of 1 year of experience in accounts payable or a similar accounting support role
• Strong analytical, organizational, and problem‑solving skills with exceptional attention to detail
• Proficiency with Microsoft Office Suite, particularly Excel
• Excellent written and verbal communication skills
• Ability to build strong relationships across all levels of the organization
• Ability to apply general accounting principles to specific tasks and challenges
• Demonstrated commitment to integrity, accuracy, and internal controls

• Preferred Skills

• Experience with NetSuite ERP
• Experience with Ramp or similar AP automation/spend management platforms
• Prior experience supporting month-end close processes

Why work for us?
We offer a dynamic, innovative work environment with rewarding work - help save our clients from disaster!

 

We truly value our employees and provide an extraordinary package to prove it, including:

• Internal and external learning & development opportunities, including career advancement
• Scheduled & flexible PTO programs
• Family friendly programs- Care packages
• Regular team building events
  
• Competitive compensation & benefits including:
• Private health insurance
  
• Mental health and wellness programmes
• Company-matched pension scheme
• Life insurance and income protection insurance
• Monthly fitness/gym membership allowance

 

Join the world's first Civilian Cybersecurity Force and take your career to the next level!

 

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